Posting Number Regular
Position Title Executive Assistant, Student Success Services
Classification Title:Administrative Services Supervisor
Min Salary:$46,473.31
Salary Type:Annual
FLSA:NE = Non-Exempt
Position Type Staff
Position Summary The Executive Assistant to the Vice President of Student Success Services provides high-level administrative support by managing executive communications, coordinating schedules, overseeing projects, and handling confidential information. This role requires excellent organizational, communication, and problem-solving skills to facilitate executive functions and ensure smooth operations within the division of Student Success Services. The Executive Assistant role involves extensive calendar management, preparation of reports and presentations, coordination of high-level meetings, and logistical support for travel and events. Additionally, the Executive Assistant is expected to anticipate the needs of the Vice President, proactively address challenges, and streamline administrative processes to enhance efficiency. This position requires high levels of discretion to maintain confidentiality of student and employee information.
Other responsibilities may include coordinating building services, equipment, and maintenance; developing a quarterly newsletter, implementing office processes and procedures; collecting, reconciling, and reviewing complex data and reports; monitoring budgets, contractual accounts, billings, and/or expenditures.
Required Education/Experience - Associate's degree and four (4) years of experience providing administrative support services; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
Other Knowledge, Skills and Abilities Knowledge of:
- Modern office procedures, methods, and equipment
- Recordkeeping practices
- Customer service principles
- Filing principles and practices
- English language, grammar, and punctuation
- Basic budget and accounting principles
Skill in:
- Using modern software applications
- Artificial intelligence to optimize efficiency
- Prioritizing work
- Utilizing modern office equipment
- Providing customer service
- Preparing correspondence, memos, and/or other related information
- Reviewing, assembling, and organizing data and information
- Monitoring a budget
- Communication and interpersonal skills as applied to interactions with students, coworkers, executive leaders, other campus executive assistants, community stakeholders, and the general public.
Department Student Success & Service Excellence
Work Hours M-F (2 to 3 weekends/year)
Posting Date 04/03/2025
Closing Date 05/18/2025
Open Until Filled:No
Duty and Responsibility - Manage the Vice President's calendar, schedule meetings, and coordinate travel arrangements, ensuring alignment with priorities.
Duty and Responsibility - Draft, edit, and track key communications while maintaining confidentiality.
Duty and Responsibility - Prepare reports, presentations, newsletters and briefing materials for meetings.
Duty and Responsibility - Act as a liaison between the Vice President and internal/external stakeholders.
Duty and Responsibility - Organize team events and other engagement activities.
Duty and Responsibility - Identify and implement process improvements to enhance efficiency.
Duty and Responsibility - Assist in financial responsibilities such as requisition and Purchase Order creation.
Duty and Responsibility - Coordinate and attend meetings, taking minutes and preparing documentation.
Duty and Responsibility - Maintain records and files to support decision-making processes.
Duty and Responsibility - Handle confidential and time-sensitive materials with discretion.
Duty and Responsibility - Ensure compliance with college policies, procedures, and regulatory guidelines.
Duty and Responsibility - Monitor budgets, expenditures, and financial reports to ensure compliance and accuracy.