LHH is seeking an Executive Assistant will provide high-level administrative and communications support to the CEO and the executive leadership team. This role involves interacting with both internal and external parties with a high level of professionalism, representing the organization positively.
Key Responsibilities:
- Manage scheduling, calendars, and meetings for the CEO and the executive leadership team as requested. Resolve any scheduling issues and organize complex calendars.
- Manage a regular internal communications rhythm, including scheduling town hall meetings, business updates, and distributing internal messages.
- Serve as a professional interface to the board of directors and other external partners.
- Prepare Word, Excel, and PowerPoint presentations, agendas, reports, special projects, and other documents in support of organizational objectives.
- Assist in preparing and managing presentations and decks for the CEO and Executive Leadership Team.
- Provide overall office management with building management, mail, supplies, and other support as required.
- Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with.
- Be responsive to emails, texts, and phone calls, including contact outside normal business hours.
- Screen incoming calls, take and deliver accurate messages, and refer non-routine calls to the appropriate staff.
- Arrange travel and accommodations for executives and prepare expense reports.
- Conserve the Executive's time by researching, collecting, and analyzing information in advance as needed.
Skills and Qualifications:
- Bachelor's degree required.
- 5+ years of related experience in an executive assistant role supporting C-Level executives.
- 3 years of experience creating communication and presentations for organization-wide distribution.
- Impeccable professionalism and strong written and verbal communication skills.
- Outstanding organization, administrative, and coordination skills.
- Ability to manage multiple priorities and work effectively in a fast-paced environment with people across multiple locations.
- Ability to interface positively and effectively with people both internally and externally.
- Exceptional attention to detail and accuracy.
- Ability to work independently and solve problems as needed.
Job Type
Contract to Hire