Job Description: Personal/Executive Assistant
Location: Fort Lauderdale, FL
Compensation: $ 90,000 - $ 120,000 annually (depending on experience and qualifications)
About the Role:
Our fast-paced professional-client seeks a proactive and resourceful Personal/Executive Assistant to provide exceptional organizational and administrative support. This role is ideal for someone who thrives in a dynamic environment, is flexible, and has a knack for bringing order to controlled chaos.
Responsibilities:
- Scheduling & Coordination: Manage the executive's calendar, coordinate meetings, and book travel arrangements.
- Personal Errands: Assist with grocery shopping, arranging for cleaners, and other household needs.
- Delegation & Team Support: Transcribe notes, create actionable items, and delegate tasks to the team.
- Gift Management: Handle client gifts and other personalized touchpoints.
- CRM & Task Management: Support CRM updates and use to manage to-do lists.
- Expense Reports: Prepare and manage expense reports.
- Email Management: Eventually take over managing the executive's emails.
- Event Planning: Coordinate and oversee client events, ensuring all details align with the executive's vision.
Qualifications:
- Proven experience as an executive or personal assistant, preferably in a fast-paced environment.
- Strong organizational skills with an ability to prioritize tasks effectively.
- Tech-savvy, with experience using and CRM systems.
- High level of discretion and confidentiality.
- Flexible schedule with the ability to travel 40-50% of the time.
- Strong communication and delegation skills.
Preferred Skills:
- Experience coordinating personal and professional tasks simultaneously.
- Familiarity with managing vendors and household staff.
Compensation & Benefits:
- Base Salary: $60,000 - $80,000 annually, depending on experience.
- Bonus opportunity available (and likely)
- Travel expenses covered.
- Opportunity to work in a dynamic and varied role with room for growth.