Executive Assistant

Job Description

At NorthBay Health, the Executive Assistant is responsible for providing high level administrative and office management support to the EVP, Chief Strategic Officer, the Vice President Marketing and the Strategy and Marketing teams. The position requires excellent communication and diplomacy skills, ability to work very independently, the skill to handle multiple projects in different subject areas at one time, the ability to set up complex meetings, high attention to detail and the willingness to maintain confidentiality due to the nature of the business conducted within the company and the division.

At NorthBay Health, our vision is to be the trusted healthcare partner of choice for the communities we serve. We are dedicated to improving the well-being of our community by providing accessible, high-quality care to all who need it. Every member of our team plays a vital role in delivering compassionate and effective healthcare solutions. We invite you to join us in our mission to ensure that every patient and family member feels valued, respected, and cared for throughout their healthcare journey.

Qualifications

Education:

• High school diploma.
• College and/or business college coursework preferred.

Experience:

• Minimum five years' previous recentsecretarial experience required, at least one year of which must have involved support to multiple managers.
• Experience in a health care setting preferred.
• Executive Assistant level experience strongly preferred.

License/Certification:

• Notary Public Commission preferred or obtains within 6 months of hire.

Skills:

• Excellent English communication skills, both written and verbal.
• High attention to detail.
• Ability to work independently with minimal supervision and to anticipate managers' needs.
• Proficiency in Microsoft Word, Excel, and PowerPoint software.
• Good judgment skills.
• Ability to compose basic letters, format reports, meet deadlines, move ahead with initiative, and prioritize projects.
• Excellent telephone skills. Knowledge of office equipment and technology.
• Knowledge of managed care terminology and operations preferred.

Interpersonal Skills:

• Demonstrates NorthBay's values and true north including nurturing care, own it, respect relationships, build trust, hardwire excellence. Ability to communicate effectively, pleasantly and diplomatically at all levels, both internally and externally. Ability to deal effectively with change and provide support to multiple managers. Ability to demonstrate dependability, reliability and confidentiality. Possess efficient time management skills and the ability to effectively manage multiple projects simultaneously. Maintains a professional appearance and demeanor reflective of the corporate image.

Hours:

• 40 hours per week. A meal break must be taken before the beginning of the 5th hour of work time, unless otherwise authorized due to workload and/or meeting conflicts. Occasional evening, early morning or weekend hours may be required.

Compensation:

• Pay range: Min $37.78 - $41.64

About Us

At NorthBay Health, we are guided by our values: Nurturing Care; Own It; Respect; Build Trust; and Hardwire Excellence. These principles lead us to our TRUE NORTH and inspire us to provide exceptional care.

These values serve as the foundation of everything we do, guiding us to deliver individualized care with integrity and accountability. We are committed to fostering a culture of collaboration, where every team member is valued and empowered to contribute their best to the health and well-being of those we serve.

NorthBay Health was born in Solano County and we remain committed to delivering advanced medicine here to the community we serve. That's why we continue to invest in modernizing and expanding our facilities, purchasing cutting-edge equipment and pushing the limits of technology alongside other healthcare pioneers, such as the Mayo Clinic. Our competence, capabilities and practice of collaborating with some of the nation's most advanced clinical institutions enable us to manage extremely complex cases right here.

Join us with our commitment to excellence, to achieve our vision to be the trusted healthcare partner of choice for the communities we serve.

To learn more about NorthBay Health's benefits, diversity statement and community please visit