Executive Assistant

Role: Executive Assistant and Office Manager

Location: Hybrid/Detroit Home Office

Reports to: CFO

Objective of Role:

Reporting directly to the CFO, this dual-role combines Executive Assistant (EA) responsibilities with Office Manager duties for the Detroit Home Office. The EA/Office Manager will provide high-level administrative and operational support to the CEO, coordinate with the executive team, and ensure smooth day-to-day office operations. The ideal candidate thrives in a fast-paced, startup environment, is proactive, highly organized, maintains strict confidentiality, and is willing to handle both high-level tasks and routine office administration.

Responsibilities:

• Executive Support:
  1. Provide proactive executive-level administrative support to the CFO and select Executive Team members, ensuring seamless daily operations and prioritization of strategic priorities.
  2. Manage complex calendars, scheduling, and meeting logistics across time zones with discretion and urgency.
  3. Prepare, proofread, and organize confidential materials for board meetings, investor communications, and executive reviews.
  4. Act as a liaison with internal departments and external stakeholders, handling sensitive information with utmost professionalism.
  5. Support coordination of investor correspondence, scheduling, and documentation.
  6. Oversee travel planning, expense reporting, and executive logistics with attention to detail and budget awareness.
  7. Coordinate special projects, maintain executive task lists, and support follow-through on key initiatives.
  8. Uphold a polished, composed presence as a trusted gatekeeper and representative of the Executive office.

• Office Management
  1. Oversee day-to-day Detroit office operations, ensuring a clean, organized, and professional environment.
  2. Manage select office vendor relationships, including landlords, service providers, and maintenance contractors.
  3. Centralize the procurement and maintenance of office supplies, furniture, and equipment within aesthetic and budget guidelines.
  4. Coordinate office room calendars, meetings, and events, including logistics and catering arrangements.

• Administrative Operations
  1. Develop, implement, and maintain office policies and procedures in collaboration with relevant departments, e.g., HR.
  2. Handle mail, deliveries, Executive team expense reimbursements, and minor accounting duties.

Requirements:

• Minimum 5-7 years of experience supporting C-level executives in a fast-paced, high-growth environment with a proven ability to manage sensitive information with discretion.
• Exceptionally organized and self-motivated, with strong time management and prioritization skills; adept at juggling multiple priorities across dynamic calendars, meetings, and deliverables.
• Notary services a plus.
• Proficient in Microsoft Office, Google Workspace, and collaboration tools (e.g., Teams, Slack, Smartsheet); experience with procurement systems and project management tools is a plus.
• Strong written and verbal communication skills with meticulous attention to detail; comfortable preparing confidential materials for board meetings, financial reviews, and investor communications.
• Familiarity with apparel, finance, or investor relations environments is preferred; a quick learner who demonstrates maturity, sound judgment, and a polished executive presence.

Company Background and the Path Ahead

Greyson is a pioneer of innovative products and design, a lifestyle brand with emotional connections to our consumer through authenticity and dedication of service. From the beginning, the brand has valued high design and high technical performance to better meet the needs of the existing and emerging golf consumer while also gaining inspiration from those around us, supporting the environment and standing for unity and diversity. We plan for purposeful commUNITY connections via our Brand Ambassadors such as the Morgan Hoffman Foundation and through our community outreach activities. Greyson has since expanded beyond golf apparel into multiple complementary lifestyle categories and is quickly building credibility beyond golf wear. While "green grass" has been the launch pad for the brand, Greyson has developed into an omnichannel brand through wholesale, ecommerce, and retail stores. The Greyson brand is experiencing a special moment in its trajectory.