Executive Assistant

Executive Assistant

Department: Legal

Job Type: Remote with onsite requirements

Why Children's Health?
At Children's Health, our mission is to Make Life Better for Children, and we recognize that their health plays a crucial role in achieving this goal.

Through our cutting-edge treatments and affiliation with UT Southwestern, we strive to deliver an extraordinary patient and family experience, ensuring that every moment, big or small, contributes to their overall well-being.

Our dedication to promoting children's health extends beyond our organization and encompasses the broader community. Together, we can make a significant difference in the lives of children and contribute to a brighter and healthier future for all.

Summary:
This job is primarily responsible for performing advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill and knowledge of CHST policies and practices in support of an executive.

Responsibilities:
Assist executive with the administrative aspects of personnel management which may include processing timesheets, Payroll Notifications, Requests for Personnel and counseling documents; ensure compliance with Administrative, Human Resources and department policies and procedures as well as Joint Commission standards, employee education standards and employee health checks.
Assist executive in the development and monitoring of the capital budget for their respective areas of control. This includes assisting with other financial processes and projects; prepare correspondence and reports requiring some understanding of technical matters; and respond to routine and non-routine inquiries using standardized policies and procedures.
Perform other administrative duties and special projects as required in support of the executive.

This is a full-time position working Monday through Friday from 8:00 a.m. to 4:30 p.m.

Other information:

WORK EXPERIENCE
At least 5 years 5-7 years of secretarial or other relevant experience, preferably in a hospital environment Required

Legal Secretary or Legal Assistant - Preferred

EDUCATION
Two-year Associate's degree or equivalent experience Required

JOB PROFILE
Requires experience in own professional discipline to appropriately apply own knowledge; broadens own professional expertise and acquires higher level skills
Understands key business drivers; uses this understanding to accomplish own work
No supervisory responsibilities but may provide informal guidance to new team members
Solves problems in straightforward situations; analyzes possible solutions using professional/technical experience, judgment and precedents
Impacts quality of own work and the work of others on the team; works within guidelines and policies
Receives a moderate level of guidance and direction
Explains complex information to others in straightforward situations

MANAGEMENT SKILLS
Maintain effectiveness when experiencing major changes in work responsibilities or environment; adjust effectively to work within new work structures, processes, requirements, or cultures.
Use appropriate interpersonal styles to establish effective relationships with customers and internal partners; interact with others in a way that promotes openness and trust and gives them confidence in one's intentions.
Ensure that the customer perspective is a driving force behind business decisions and activities; craft and implement service practices that meet customers' and own organization's needs.
Develop and use collaborative relationships to facilitate the accomplishment of work goals.
Identify and understand issues, problems, and opportunities; compare data from different sources to draw conclusions; use effective approaches for choosing a course of action or developing appropriate solutions; take action that is consistent with available facts, constraints, and probable consequences.
Take prompt action to accomplish objectives; take action to achieve goals beyond what is required; be proactive.
Deal effectively with others in an antagonistic situation; use appropriate interpersonal styles and methods to reduce tension or conflict between two or more people.
Effectively manage one's time and resources to ensure that work is completed efficiently.
Accomplish tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.
Set high standards of performance for self and others; assume responsibility and accountability for successfully completing assignments or tasks; self impose standards of excellence rather than having standards imposed.
Assimilate and apply new job-related information in a timely manner.
Clearly convey information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.

A Place Where You Belong

We put our people first. We welcome, value, and respect the beliefs, identities and experiences of our patients and colleagues. We are committed to delivering culturally effective care, creating meaningful partnerships in the communities we serve, and equipping and developing our team members to make Children's Health a place where everyone can contribute.

Holistic Benefits - How We'll Care for You:

• Employee portion of medical plan premiums are covered after 3 years.

• 4%-10% employee savings plan match based on tenure

• Paid Parental Leave (up to 12 weeks)

• Caregiver Leave

• Adoption and surrogacy reimbursement

As an equal opportunity employer, Children's Health does not discriminate against employees or applicants because of race, color, religion, sex, gender identity and expression, sexual orientation, age, national origin, veteran or military status, disability, or genetic information or any other Federal or State legally-protected status or class. This applies to all aspects of the employer-employee relationship including but not limited to recruitment, hiring, promotion, transfer pay, training, discipline, workforce adjustments, termination, employee benefits, and any other employment-related activity.