If you have strong communication, analytical, attention to detail, technical, and problem-solving skills, this role is for you. We're looking for a highly organized, proactive Executive Assistant to support the CEO.
This role requires strong business acumen, and the ability to handle multiple priorities in a fast-paced environment. Your responsibilities will span business strategy, project management, stakeholder engagement, and essential administrative tasks.
Responsibilities:
- Partner with the CEO to drive strategic initiatives, monitor key business metrics, and ensure organizational goals are met.
- Conduct industry research, analyze data, and deliver insights to support informed decision-making.
- Efficiently manage the CEO's schedule, optimizing time for critical meetings, events, and travel.
- Plan, coordinate, and facilitate meetings, including agenda preparation, note-taking, and tracking follow-ups.
- Serve as the CEO's primary liaison, handling communications, drafting correspondence, and ensuring timely responses.
- Lead and oversee strategic projects, tracking progress, managing deadlines, and keeping stakeholders informed.
- Develop reports, presentations, and briefing materials for both internal and external meetings.
- Maintain confidentiality and handle sensitive information with the highest level of professionalism.
- Cultivate and strengthen relationships with internal teams, board members, and external partners.
- Work with industry professionals to identify top talent and support the CEO's presence at key networking events.
- Work closely with internal teams and external agencies managing media opportunities, coordinating speaking engagements, and representing the CEO at industry forums.
Qualifications:
- At least 10 years of experience as an Executive Assistant, Business Operations Specialist, or a similar role supporting C-suite executives.
- Exceptional organizational and time-management abilities, with a talent for handling multiple priorities efficiently.
- Strong business insight, with the ability to analyze data, generate meaningful insights, and contribute to strategic initiatives.
- Excellent written and verbal communication skills, with keen attention to detail.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.
- Self-starter mindset anticipating needs and taking initiative to address them.
- Strong problem-solving abilities, coupled with sound judgment in high-pressure situations.
- Unwavering discretion and professionalism when managing confidential information.