Position Overview
The Executive Assistant and Office Manager provides high-level administrative support to the Managing Director (MD), managing a wide range of tasks to ensure the smooth operation of the office.
Key Accountabilities
Administrative 80%
Manage scheduling for Managing Director (MD)
Draft, review and send communications on behalf of the MD
Organize and prepare for meetings, including gathering documents, ordering lunches, and booking conference room and any other logistics needed for meetings
Answer and respond to phone calls, communicate messages and information to the MD
Prioritize emails and respond when necessary
Coordinate travel arrangements and prepare itineraries
Maintain various records and documents for MD
- Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
- Prepare, reconcile, and submit expense reports.
- Maintain confidential and sensitive information.
- Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages.
- Determine priority of matters of attention for the MD; redirect matters to staff to handle, or handle matters personally, as appropriate.
Office Management 20%
Purchase inventory of promotional products and handle distribution logistics to customers and sales team members, or employees.
- Order weekly fruit delivery
- Ordering client snacks/drinks, stocking fridges
Assist in planning events and initiatives for the office
- Help coordinate sales /marketing events such as tradeshows
- Provide logistical support for all industry trade show events by registering for and coordinating attendee travel arrangements.
- liaise and assist travel arrangements for employees traveling to/from different REPI locations
Greet and escort visitors to their appropriate company contact within the building.
Qualifications
Required
- Minimum associate's degree in business, communications or similar
- 2+ years of professional experience working in a similar role
- Strong organizational and multitasking skills, with exceptional attention to detail
- Excellent verbal and written communication skills
- Proficient in Microsoft Office Suite
- Ability to handle confidential information with discretion and maintain a high level of professionalism
Preferred
- Strong problem-solving and decision-making abilities
- Prior experience within the manufacturing industry
- Ability to manage multiple priorities in a fast-paced environment
- Experience in SAP or other ERP system
- Experience with Paylocity or other HRIS
REPI is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences.
Notice: We will not engage with unsolicited recruiters