Russell Tobin and Associates is seeking an Executive Assistant for our global entertainment client working In Culver City, CA.
Job Title: Executive Assistant
Pay: $30.00/hr. to $31.25/hr. (Based on experience)
Schedule: Monday-Friday, Days
Location: Culver City, CA
Contract Duration: 3-month contract, possible extension
Responsibilities:
• Support management of inboxes, calendars, mail, department trackers, incoming pitches, meeting agendas and contacts
• Handle daily administrative tasks including, but not limited to: scheduling, filing, photocopying, scanning, answering calls, detailing messages, ordering office supplies, talent/executive gifts
• Attend meetings and take detailed notes. Distribute notes, follow up materials and action items
• Handle highly confidential materials and information in a discrete manner
• Interface with other departments including, but not limited to: marketing, business affairs, legal, PR, research, creative and production.
• Corporate purchasing, expense report management and processing via Concur
• Create and maintain detailed travel itineraries
• Support and collaborate with creative executives
• Provide research support in development of new projects
• Handle special projects as needed
• Give creative input and feedback on ideas, TV shows, books.
Minimum Qualifications:
• BA/BS degree preferred
• Minimum 2 years of prior experience as an Administrative Assistant in the entertainment industry, unscripted preferred.
• Must be willing and able to work in-office five days a week.
• Must have a passion for pop culture and staying up to date on upcoming trends within the industry
• Must be able to quickly acclimate to an incredibly fast- paced environment and be able to anticipate needs
• Creative thinker with a drive and willingness to collaborate
• Must be an effective and respective listener and communicator when interacting with all employees and vendors
• Excellent time management, organization, and interpersonal skills
• Attention to detail, accuracy, and organizational skills are of the highest importance
• High level of proficiency in Outlook, Word, Keynote, PowerPoint and Excel
Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization.
Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.