Executive Assistant -
Please see Special Instructions for more details.
Applicants must apply online in order to be considered. Please include a cover letter, current resume, and a list of three professional references (with complete contact information).
PLEASE COMPLETE ALL AREAS OF THE APPLICATION. INCOMPLETE APPLICATIONS MAY NOT BE GIVEN CONSIDERATION IN THE REVIEW PROCESS.
Applicants must upload a DD-214 if claiming Veteran's Preference.
If no applicants apply, who meet the required Knowledge, Skills, Abilities/Competencies and Training and Experience requirements, then management may consider other applicants.
All new hires into positions subject to the State Human Resources Act (SHRA) will serve a 12 month probationary period as defined by the North Carolina Office of State Human Resources (OSHR).
Posting Details
Posting Information
Posting Number
SHRA1553P
Quick Link for Internal Postings
Classification Title
Executive Assistant
Competency Level
Journey
Working Title
Executive Assistant -
Department
Office of the Dean, Engineering & Technology
About WCU
Western Carolina University continues to rank high on Forbes 'Best Employers' lists each year. Including:
2024 - Ranking in the top 8.5% on Forbes 'America's Best Midsize Employers' list, WCU was ranked 34 out of the top 400 employers across all industries.
2023 - Ranked in the top 20% on Forbes 'America's Best Midsize Employers' list, WCU was ranked 97 out of the top 500 employers across all industries.
2022 - Ranked 14th in the top 100 employers in North Carolina in Forbes 'America's Best Employers by State' list.
Western Carolina University is the UNC system's westernmost campus and has been consistently ranked as one of the top 15 public regional institutions in the South.
Employees of WCU are provided a comprehensive benefits package as well as other resources, policies and programs to ensure a happy and healthy work/life balance. Benefit eligible employees have access to dental, vision and health insurance plans - eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.
Eligible employees have access to tuition waivers for up to three courses per academic year; employee may enroll at any of the constituent UNC System campuses. Also offered are free group exercise classes multiple times per week, a discounted membership to the campus recreation center, free vaccine and booster shots offered on campus, pretax flexible spending accounts, 12 paid holidays and 24 hours of paid community service leave each year. Leave earning employees (staff and 12-month faculty) who work at least half of the working days of their first month of employment will begin accruing vacation and sick leave immediately. Paid parental leave after 12 months of continuous service.
WCU offers an abundance of training and development programs, certifications, workshops and conferences - many of which are offered free of charge.
Position Summary
The primary location of this position is on-site at the Cullowhee, NC campus.
The Executive Assistant (EA) is an executive level administration position in support of to the College of Engineering and Technology (CET) and assists the dean of the college with a variety of tasks. This position requires high-level communication and organizational skills.
The EA must be able to work in a team-based environment, collaborating effectively with multiple units across campus to successfully execute functions, events, and programs that support the college. The EA should understand university systems and policies.
Responsibilities will include:
- Office Management & Maintain the dean's calendar
- Purchasing and receiving
- Process personnel documents
- Event planning
- Assist with marketing and website management
- Other administrative duties as assigned
Must be eligible to work in the United States without sponsorship.
Knowledge, Skills, & Abilities Required for this Position
- Strong oral and written communication skills
- Flexibility to work with a variety of Students, Faculty, and Staff
- Knowledge, skills, and abilities in Microsoft Oce applications
- Ability to organize, prioritize, and work as a team member, or individually.
Minimum Qualifications
High school diploma or equivalency and three years of progressively responsible administrative/office management experience;
or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Anticipated Hiring Range
49,000 - $55,000
Position Type
Permanent Full-Time
Number of Hours per Week
40
Number of Months per Year
12
Salary Band Range
$37,306 - $86,062
Salary Grade
For administrative purposes during the implementation of Career Banding this journey-level position is considered a Salary Grade 64.
Posting Text
Open Date
04/07/2025
Close Date
04/27/2025
Open Until Filled
No
Special Instructions to Applicants
Applicants must apply online in order to be considered. Please include a cover letter, current resume, and a list of three professional references (with complete contact information).
PLEASE COMPLETE ALL AREAS OF THE APPLICATION. INCOMPLETE APPLICATIONS MAY NOT BE GIVEN CONSIDERATION IN THE REVIEW PROCESS.
Applicants must upload a DD-214 if claiming Veteran's Preference.
If no applicants apply, who meet the required Knowledge, Skills, Abilities/Competencies and Training and Experience requirements, then management may consider other applicants.
All new hires into positions subject to the State Human Resources Act (SHRA) will serve a 12 month probationary period as defined by the North Carolina Office of State Human Resources (OSHR).
Background/E-Verify
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks.
Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit
. Proper documentation of identity and employability are required at the time of employment.
Credential Verification
All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.
EOE
Western Carolina University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; ethnicity; religion; sex; pregnancy; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Persons with disabilities requiring accommodations in the application and interview process please call or email at .
University Safety
The Western Carolina University Annual Safety Report is available online at
University Annual Safety Report or in hard-copy by request at the office of the Vice Chancellor for Student Affairs, 227 HFR Administration Building, Cullowhee, NC 28723 ) or the Office of University Police, 111 Camp Annex, Cullowhee, NC 28723 ). The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.
Applicant Documents
Required Documents - Cover Letter/Letter of Application
- Resume
- List of references
Optional Documents- DD-214
- NGB 23A (RPAS)
- DD256 or NGB22
Supplemental Questions
Required fields are indicated with an asterisk ( ).
- Do you require sponsorship?
- How did you hear about this employment opportunity?
- Inside Higher Ed
- HERC - Higher Education Recruitment Consortium
- Website - Jobs.wcu.edu
- Personal Referral
- Agency Referral
- Other