The Executive Assistant (EA) the ultimate right-hand to Elevoque's Founder + Chief Event Officer, acting as an extension of her vision and voice. In this high-impact role, you'll alchemize complexity into clarity-driving operational flow, safeguarding priorities, and creating the conditions for focused, high-level leadership.
More than administrative support, this role is about presence and partnership. You are a trusted guide to the CEO's time, energy, and clarity-helping her stay anchored to the priorities that matter most. With foresight and calm precision, you illuminate the path forward, remove unnecessary friction, and bring structure to a dynamic, fast-moving, and proudly neurodiverse environment.
Key Responsibilities:
Executive Support & Strategic Partnership
- Act as an extension of the CEO's intention-tracking key decisions, aligning next steps, and ensuring strategic priorities translate into meaningful action.
- Curate and protect the CEO's time with precision-owning calendar flow, inbox oversight, and communication rhythms to ensure every moment is purposeful and aligned.
- Serve as a trusted partner-navigating confidential matters with discretion, sound judgment, and the utmost integrity.
Event & Travel Coordination
- Oversee and execute complex domestic and international travel logistics, ensuring seamless transitions across time zones and agendas.
- Manage on-site and virtual executive meeting coordination, from agenda development to post-event reporting.
- Support Elevoque's event operations by assisting in supplier coordination, VIP experience curation, and real-time troubleshooting.
- Curate hospitality experiences that reflect Elevoque's high-touch service philosophy, ensuring every touchpoint is executed with excellence.
Administrative & Financial Stewardship
- Work with COO to track Sales + Marketing spend, expense reconciliation, and executive reporting with a high degree of accuracy and attention to detail.
- Support Sales + Marketing document management, ensuring critical agreements and deposit invoices are organized, tracked, and actioned effectively.
- Maintain Hubspot and Sales + Marketing related data and proprietary files, always ensuring seamless access to essential information.
Skills and Qualifications
- 3 - 5 years of experience in executive support, operations, or strategic project management roles, preferably in the events, creative, or hospitality industry.
- Exceptional ability to manage complex schedules, competing priorities, and high-pressure situations with ease and confidence.
- Proficiency in Asana, Teams, Hubspot, Canva, Microsoft Office (Word, Outlook, Power Point, Excel), Document Sharing, and CRM tools; experience with Cvent or event tech platforms is a plus.
- Experience working with ADHD and/or Neurodivergent Leadership is a plus.
- Superior written and verbal communication skills, capable of distilling complex ideas into clear, compelling messaging.
- High emotional intelligence, discretion, and a proactive, solution-oriented mindset.
- Strong problem-solving skills, with the ability to navigate ambiguity and drive initiatives forward independently.
- Mastery of time management, with an innate ability to anticipate needs and execute with urgency and precision.
- Ability to travel occasionally to support executive meetings, industry events, and client engagements.
Cultural Fit
At Elevoque, success goes beyond delivering events - it's driven by curating transformative experiences that spark action and produce real results. The right team member will:
- Lead with integrity, showing up with authenticity, accountability, and a commitment to excellence.
- Prioritize human connection, valuing collaboration over competition and relationships over rigid processes.
- Foster a culture of respect, ensuring that every voice is heard, every idea is considered, and every interaction is meaningful.
- Engage in solution-driven conversations, approaching challenges with a mindset of innovation and progress.
- Embrace curiosity and adaptability, continuously exploring fresh ideas and new ways to push creative and strategic boundaries.
- Balance vision with execution, seamlessly bridging bold concepts with precise logistical execution to create truly immersive experiences
Work Perks
- Competitive compensation package ranging from $55,000.00 - $65,000.00 annually, rewarding experience and team performance.
- Robust benefits package including premium health, dental, and vision coverage, plus 401(k) matching to support your long-term wellbeing.
- Discretionary PTO to empower work-life alignment and personal renewal.
- Access to on-site fitness facilities and an annual professional development stipend to fuel growth-personally and professionally.
- The opportunity to collaborate with a founder-led, women-owned company recognized globally for its audacious creativity and evocative event experiences that spark real-world change.
At Elevoque, we believe diversity fuels creativity, and inclusion is non-negotiable. We're proud to be an equal opportunity employer, committed to building a team where every identity is valued, every voice is heard, and every individual is empowered to thrive.
Feeling the spark? We'd love to hear your story. Apply here or share your resume and a concise, high-impact cover letter with and the subject line: Executive Assistant