LHH is seeking an Executive Assistant for a contract to hire position in Charlotte, NC. The ideal candidate has 3+ years of professional experience supporting executive leadership. This position will support a CEO along with executive board members.
Responsibilities:
- Provide executive support to the CEO, executive leadership board, and senior staff members
- Prepare and manage documents.
- Maintain and organize filing systems.
- Retrieve files as needed.
- Document and manage legal contracts.
- Draft agendas for meetings.
- Coordinate meeting materials with senior staff.
- Create and distribute meeting packets.
- Arrange catering and organize meeting rooms.
- Send meeting notices and manage logistics for in-person, hybrid, and virtual meetings.
- Draft and finalize meeting minutes.
- Book flights, hotels, and conference registrations
- Develop and maintain annual travel and meeting calendars.
- Update the CEO's Outlook calendar with meetings and travel details.
- Prepare and manage the Volunteer Committee Sign-Up process.
- Sort committee member sign-ups and coordinate selections with staff liaisons.
- Coordinate meetings to review committee chair recommendations.
- Assist with organizing and tracking committee chair responses.
- Support strategic planning sessions for the board of directors.
- Organize annual Leadership Workshops and orientations for new board members.
- Coordinate interview logistics and communicate with candidates.
- Submit expense reports
- Make purchases using a company credit card.
- Reconcile monthly VISA statements.
- Provide basic IT assistance for meetings.
- Arrange snacks and refreshments for meetings.
- Set up conference calls and Zoom meetings.
- Assist with company-wide events.
Qualifications:
- 3+ years of executive leadership administrative support experience.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite and virtual meeting platforms.
- Ability to handle confidential information with discretion.