Executive Assistant

California

TriMas Aerospace
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Monogram Aerospace Fasteners is seeking a dynamic Permanent Executive Assistant for their Commerce, CA office location. This person will be supporting the GM and VP of Engineering & Technology, with the working hours being from 7am-4pm with some overtime as needed. This role is on-site Monday through Friday. The position will start ASAP.

Responsibilities:

Provide administrative support to the General Manager and some support to the Senior Leadership team.

Maintain frequently changing calendars through Outlook

Coordinate all aspects of executive level appointments, meetings, client entertainment and conference calls

Prepare and review materials and correspondence for meetings

Coordinate frequent travel arrangements - both international and domestic, inclusive of air travel, hotel accommodation, car rentals and bookings, trains and visas where required.

Prepare, reconcile, and track expense reports through Concur (T&E system) in alignment with T&E policy

Organize and secure highly confidential company and employee information

Assist in ad-hoc reports special projects as needed

Serve as back-up support for other managers and administrative staff when required

Maintain and order supplies, paper, and binding supplies

Various office manager duties

Shared catered lunch responsibilities

Coordinate projects as assigned, assisting in planning, execution and follow-up


This position has a pay range of $41.00 to $46.00 per hour.


Qualifications:

Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint)

Ability to gain a strong command of new systems (Concur - Travel & Expense, Reporting System)

Quick learner, not afraid to ask the right questions

Resourceful and self sufficient

5+ prior experience in administrative position

On-site Monday through Friday

Some college, degree required

Expert in multi-tasking, organizing and prioritizing a must

Strong written and verbal communication skills

Detail oriented with ability to work independently and prioritize workload

Demonstrates a high level of integrity and professionalism

Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment

Highly tech savvy and advanced knowledge/experience in Microsoft Outlook

Experience working across numerous time zones

Well-versed in shorthand/quick notes

Bilingual in Spanish preferred


Date Posted: 05 April 2025
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