Monogram Aerospace Fasteners is seeking a dynamic Permanent Executive Assistant for their Commerce, CA office location. This person will be supporting the GM and VP of Engineering & Technology, with the working hours being from 7am-4pm with some overtime as needed. This role is on-site Monday through Friday. The position will start ASAP.
Responsibilities:
Provide administrative support to the General Manager and some support to the Senior Leadership team.
Maintain frequently changing calendars through Outlook
Coordinate all aspects of executive level appointments, meetings, client entertainment and conference calls
Prepare and review materials and correspondence for meetings
Coordinate frequent travel arrangements - both international and domestic, inclusive of air travel, hotel accommodation, car rentals and bookings, trains and visas where required.
Prepare, reconcile, and track expense reports through Concur (T&E system) in alignment with T&E policy
Organize and secure highly confidential company and employee information
Assist in ad-hoc reports special projects as needed
Serve as back-up support for other managers and administrative staff when required
Maintain and order supplies, paper, and binding supplies
Various office manager duties
Shared catered lunch responsibilities
Coordinate projects as assigned, assisting in planning, execution and follow-up
This position has a pay range of $41.00 to $46.00 per hour.
Qualifications:
Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint)
Ability to gain a strong command of new systems (Concur - Travel & Expense, Reporting System)
Quick learner, not afraid to ask the right questions
Resourceful and self sufficient
5+ prior experience in administrative position
On-site Monday through Friday
Some college, degree required
Expert in multi-tasking, organizing and prioritizing a must
Strong written and verbal communication skills
Detail oriented with ability to work independently and prioritize workload
Demonstrates a high level of integrity and professionalism
Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment
Highly tech savvy and advanced knowledge/experience in Microsoft Outlook
Experience working across numerous time zones
Well-versed in shorthand/quick notes
Bilingual in Spanish preferred