Prestigious Real Estate Firm is seeking a strong C-Level Executive Assistant to support C-level Executive. He is looking for a true right arm that he can depend on and that will take initiative and be proactive. This is an extremely demanding job where they will be wearing many hats. They will be involved with day to day EA responsibilities, interfacing with the Board members, lobbyists, etc and marketing and events.
Responsibilities:
- Coordinate multiple conference calls.
- Heavy Outlook calendar tasks coordinating complex meetings, appointments, etc.
- Screen incoming calls and voicemails.
- CRM tracking of meetings, relationships, and contacts.
- Draft, edit and proofread documents, including cover letters, memos, fax transmittals, emails, etc.
- Interface with lobbyists
- Handle all incoming and outgoing mail, faxes and other correspondence.
- Handle all incoming documents for Executive's signature from all departments.
- Coordinate all personal and corporate charity responsibilities and board of director responsibilities.
- Fill out expense reports.
- Reconcile credit card bills and receipts.
- Obtain special permits.
- Track dates related to unique family matters.
- Carry out various miscellaneous tasks, both business and personal.
Qualifications
Bachelor's Degree
Required Skills
- Minimum of a bachelor's degree or equivalent experience required.
- Three to five years of experience as an Executive Assistant; preferably in commercial real estate development, legal or finance.
- Proficiency with Outlook, Excel, and Word.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skill; able to multitask.
- Focused and detail oriented.
- Ability to work independently and use good judgement.