Our client is looking for a dynamic, proactive, and experienced Executive Assistant to join their well-regarded organization in the Boston area. This full-time role is an excellent opportunity for someone who thrives on variety, organization, and supporting high-level executives. Reporting directly to the Vice President of Human Resources, this position will play a key role in Executive Assistance, Office Management, and supporting HR and Accounting.
Responsibilities:
Executive Assistant to Leadership Team:
- Provide top-tier administrative support to the CEO and CFO, including tasks such as:
- Calendar and email management
- Travel logistics
- Preparation and breakdown of meetings
- Offer light executive support to three additional members of the executive leadership team.
Office Administration:
- Welcome visitors and provide a professional and cordial atmosphere.
- Manage office supplies and facilitate timely orders for both the corporate office and job sites.
- Assist in planning and executing larger meetings and events.
- Maintain common spaces (e.g., kitchen, main meeting room) to ensure functionality and cleanliness.
- Provide assistance with basic IT hardware administration (e.g., phones, laptops).
- Serve as the main point of contact for building management.
HR & Accounting Administration:
- Perform administrative duties like vendor setup and cash application processing within HR and Accounting functions.
About You:
Our client is seeking a candidate with:
- Strong organizational skills and an eye for detail.
- A positive, can-do attitude with the ability to manage multiple priorities.
- Experience in handling confidential information with professionalism and discretion.
- Proficiency with Microsoft Office Suite and other business software tools.
- Prior experience in administrative, office management, HR, or accounting-focused roles is strongly preferred.
You'll work in a collaborative, mission-driven environment with opportunities to contribute across different departments while supporting key leaders. This role offers a unique mix of administrative and operational responsibilities, making it a great fit for a candidate who thrives in dynamic workplaces.
If you're a motivated and professional Administrative Assistant looking to make an impact in a fast-paced and innovative setting, we'd love to hear from you.