Executive Assistant

Executive Assistant Posting Begin Date: 2024/11/13 Posting End Date: 2024/11/19 Category: Administrative Asst Sub Category: Office and Administrative Support Work Type: Full Time Location: Boise, ID, United States Minimum Salary: 21.42 Maximum Salary: 26.26 Pay Rate Type: Hourly Description Idaho Department of Fish and Game Opportunity Please Note: Applications will be accepted through 4:59 PM MST on the posting end date. The Idaho Department of Fish and Game is seeking an Executive Assistant to provide administrative to the Director's Office and Idaho Fish and Game Commission. This position is stationed at our headquarters office, situated adjacent to the Boise Greenbelt, the MK Nature Center, and the Kristin Armstrong Municipal Park in Boise. Why IDFG? We are a premier natural resource agency dedicated to preserving, protecting, perpetuating, and managing Idaho's fish and wildlife for this great state. We are committed to creativity, innovation, and excellence as we cultivate opportunities for our customers to engage with our natural resources and become resource stewards for future generations. We are highly dedicated to our mission, committed to our team, and we know how to balance work/life commitments while loving the work we do. What We Offer: Excellent medical, dental, and vision insurance - employee only coverage for PPO $65/month for medical and vision & $11.82/month for dental Participation in one of the Nation's best state retirement systems Generous vacation and sick leave accrual that begins as soon as you start (accumulate approximately 3 weeks of vacation the first year, and increasing with state longevity) Eleven paid holidays a year Eight weeks of Paid Parental Leave Multiple saving plans-optional 401k and 457 plans Group Life Insurance/Disability Insurance/Supplemental Life Insurance - state-provided basic life insurance coverage and affordable supplemental plans Public Sector Student Loan Forgiveness (eligibility requirements may apply) Employee Assistance Program - confidential support, information, and resources for all of life's challenges State and Department Wellness Programs Ongoing training opportunities Potential flexible work schedule Responsibilities include, but are not limited to: Director's Office Support o Provides administrative support for the Director's Office. Coordinates meetings, calendar scheduling, and liaison with constituents, elected officials, and others on the Director's and Deputy Directors' behalf. Provides administrative support for IDFG legislative issues. Provides administrative support for interagency committees and meetings as requested by the Director and Deputy Directors. Commission Support o Schedule Commission meetings, prepare open meeting notices, travel logistics for the Director, Deputy Directors, and Commission members, and coordinate agenda and gold sheet submittal. Tracks legislation and ensures appropriate legal notices are made. Attend Commission meetings and legislative conference calls to provide administrative support and produce minutes. Process travel and expense reports for members of the Commission. Department Land Acquisitions o Work closely with Department staff mitigation biologists and the title companies to prepare closing documents. Administrative Rules. o Provides administrative support for Proposal for Administrative Rules Procedure Forms (PARF), rule filings, rulemaking dockets, and negotiated rule-making procedures. Manages highly sensitive and/or confidential information and issues. Maintains files and electronic databases (Commission/Director's Office related) Reviews and approves payroll, invoices, travel reimbursement forms, purchasing card expenses, and other documents on the Director's and Deputy Directors' behalf, as needed. Draft and coordinate communication from the Director and Deputy Directors to staff. Draft emails and internal memorandums on behalf of the Director and Deputy Directors. Provides backup to the Administrative Assistant in the Director's Office's. Overnight travel to various meetings. Special projects as assigned. Minimum Qualifications: (These qualifications are required.) Experience: Interpreting and applying regulations or policies and procedures (Typically gained by at least one year of work experience interpreting and explaining complex information such as policies, procedures, regulations, or laws. This experience includes explaining discrepancies or having to explain to others how the information applied to their specific situations.) Experience planning, organizing, implementing, and evaluating special projects (Typically gained by at least one year of work or volunteer experience with responsibility for planning, organizing, implementing, and evaluating at least one special project that involved extensive planning and action.) Experience independently researching, compiling, developing, and summarizing material for reports on a frequent or recurring basis (Typically gained by at least one year of work, college, or volunteer experience that required independently researching, compiling, developing and summarizing materials for reports.) Experience analyzing information, identifying problems, defining alternatives and developing recommendations for management/administrators (Typically gained by at least one year of work experience that required information to be analyzed, problems identified, alternatives defined, and recommendations developed for managers. Management problems could have dealt with issues such as resolving staffing, overtime, budget, and/or contract problems, etc., where the problem was determined, files researched, reports reviewed, and different options analyzed.) Minimum Qualification Specialty Areas: (These qualifications are required for the current opening.) Experience taking meeting minutes (Typically gained by at least one year of work experience taking meeting minutes following established standards.) To learn more about the Idaho Department of Fish and Game, please see the following: (Video) Idaho Fish and Game - We Make It Happen Thank you for applying with us. CONTACT INFORMATION: Idaho Department of Fish and Game P.O. Box 25 Boise, Idaho 83707 WEBSITE: If you have questions, please contact us at: EMAIL: email protected PHONE: EEO/ADA/Veteran: The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws. The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (TTY/TTD: 711), or email email protected . Preference may be given to veterans who qualify under state and federal laws and regulations. EEO/ADA/Veteran: The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws. The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (TTY/TTD: 711), or email email protected . Preference may be given to veterans who qualify under state and federal laws and regulations.