Executive Assistant

Mission:

Free up 20+ hours weekly of the Operators' time by owning all executive-level administrative duties, including communication and coordination, allowing them to stay focused on growth, vision, and scaling the business.

We're looking for an elite Executive Assistant who doesn't just manage tasks - you run point on protecting time, streamlining decisions, and making sure nothing falls through the cracks. You're hyper-organized, two steps ahead, and thrive in a fast-paced, entrepreneurial environment. If you think like an operator, move like a chief of staff, and communicate like a pro - read on.

1. Calendar & Priority Management

• Own the Executive's calendar and optimize it for efficiency - schedule only meetings that matter and include buffers that protect the workflow.

• Create and maintain the schedule, book travel, and coordinate events - to ensure uninterrupted flow.

2. Communication Gatekeeping & Follow-Through

• Filter noise. Triage emails, phone calls, and social media messages - and reply with clarity and professionalism.

• Be the point-of-contact for internal and external stakeholders - know what to say, when to say it, and who needs to know it.

3. Sales & Customer Success Support

• Assist with outbound account calls, customer check-ins, and promotion of exclusive offers.

• Monitor customer experience metrics and report on lead indicators (calls, conversions, pipeline).

• Generate and edit sales orders, and follow up on action items that move the needle.

4. Meeting & Project Execution

• Prep documents, KPIs, and agendas in advance.

• Attend key meetings, capture notes, and track commitments until they are completed.

• Help move projects forward with tools like Basecamp, Slack, and M365.

5. People Ops Support (Hiring & Onboarding)

• Screen candidates and create shortlist summaries for interviews.

• Attend interviews, take notes, and coordinate the next steps until the right candidate is hired.

6. Events, Travel, and Offsite Logistics

• Own planning for all travel, including retreats, conferences, and high-touch client experiences.

• Ensure every detail is anticipated - from airport pickups to meeting arrangements.

7. Inbox-to-Execution Problem Solver

• Spot inefficiencies, delegate tasks to the appropriate stakeholders, and identify operational bottlenecks- take ownership without needing to be asked.

• Build and refine systems that save the Operator time and increase team momentum.

• Proficiency in NetSuite (preferred), Basecamp, and M365

• Master of calendar jiu-jitsu , project tracking, and time optimization

• Professional writing and communication - you can draft, edit, and speak on behalf of the Executive

• Strategic mindset for operational improvement, system enhancement, and executive-level discretion

• Bonus: You've supported a fast-paced entrepreneur, startup CEO, or Founder before

• The Operator's calendar reflects what matters most - and low-leverage tasks are gone

• Emails and meetings are distilled into simple, action items

• The team and clients say, "Wow, you make everything run smoother."

• The Owner gets to live in the zone of genius - and rewards you for your contribution.

This is not an entry-level admin role. This is for someone who wants to operate like a strategic force multiplier behind a mission-driven Owner.

If that's you, apply now.