Executive Assistant

Salary: $63,458.96 - $79,323.69 Annually
Location : Austin, TX
Job Type: Full Time
Job Number: 25-09992
Department: Sheriff
Opening Date: 05/14/2025
Closing Date: 5/21/:59 PM Central

Job Summary
Provides specialized support for an Elected Official in the execution of their responsibilities in the operation of County government. Serves as liaison between other officials, County personnel, attorneys, boards, commissions, state and local government officials and the general public. Resolves problems and issues by conducting research, analyzing and developing action-oriented strategies, handling special projects and assisting constituents seeking information or assistance. Oversees operational functions of the office, such as staffing, budgeting, payroll, and purchasing. Serves as the primary advisor to an Elected Official in all areas.

DISTINGUISHING CHARACTERISTICS:
This is the fifth in a series of five administrative-related job classifications within the Administrative Support job family. This classification is distinguished from the Executive Assistant in that incumbents serve as primary advisors to an Elected Official and serves as the representative of the Elected Official's office. Incumbents in this classification serve as the lead administrative official within their respective offices and perform administrative and office management functions. The major duties performed are administrative in nature and require a high degree of independent judgment, discretion, initiative and authority. The results of assigned projects have direct impact on the achievement of departmental goals and objectives.

Policy recommendations regularly impact the development of public policy.

Duties and Responsibilities

• Reviews agenda items for the Elected Official and prepares or briefs the official on relevant issues. Monitors Commissioners Court meetings and assists in related functions. Coordinates departmental activities by informing all parties involved in proceedings. Prepares resolutions, proclamations, office correspondence and agenda requests. Reviews incoming correspondence and recommends actions that require decisions.
• Supervises administrative and clerical support staff to include daily work/community assignments, research projects, performance reviews, and other administrative tasks. Prepares or assists in preparing and administering department budget. Handles office transfers and budget amendments. May arrange for office travel. Serves as liaison to Auditor's Office and Planning and Budget Office. Processes time sheets, travel vouchers, and purchase orders to ensure that controls and costs are within budget and auditing standards. Prepares office correspondence and departmental memos. Receives office visitors and officials and responds to telephone inquiries. May review and resolve problems with contracts, invoices and other official documents prior to official's signature. Coordinates appointments, meetings, calendars and other day-to-day workflow issues.
• Organizes, prepares, and represents the Elected Official at neighborhood, community, budget, precinct, city/state or other key meetings, and commissioners work sessions. Responds to constituents' needs and updates the official on issues affecting the County. Follows up on constituent issues and keeps files related to constituent issues. Reports outcome of constituent issues back to constituents. May conduct field visits and prepares reports on findings related to projects and activities. Serves as a liaison to other governmental and nongovernmental agencies and organizations, and on boards and commissions.
• Serves as principal advisor to the Elected Official on issues of importance. May serve as spokesperson to media for the Elected Official. Manages inner-office workflow and serves as a primary point-of-contact for Elected Official.
• Proposes, designs and organizes legal, technical or policy development and research projects. Coordinates with other offices to execute them. May organize and implement departmental programs and activities. Performs programmatic and administrative reviews. May work independently on the coordination of special projects, as required. May participate and advise in drafting County budget.
• Performs other job-related duties as assigned.

Minimum Requirements

Education and Experience:
Bachelor's degree in Government, Public Administration, Business Administration or a directly related field AND four (4) to five (5) years of responsible administrative experience in a service-oriented organization;

OR,

Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.

Licenses, Registrations, Certifications, or Special Requirements:

None required.

Applicants are required to attach a resume with the online application.

Knowledge, Skills, and Abilities:
Knowledge of:

• County governmental policies and procedures.
• Standard office administration practices and procedures.
• Specialized subject matter.
• Personnel rules and procedures.
• Policies, practices, procedures and terminology of assigned function.
• Accounting, purchasing and budgeting procedures and techniques.
• Constituent interests and issues.
• Specific precinct policies.
• Computer equipment to include word processing, spreadsheets, databases and a variety of software packages.
• Business letter writing, grammar and punctuation, and report preparation.

Skill In:

• Conducting research in areas of substantive importance.
• Advising elected officials on matters of public policy.
• Maintaining important files and records.
• Training and supervising administrative and clerical staff.
• Compiling data and writing clear and comprehensive reports and letters.
• Writing reports, business memos and other documents.
• Interacting with leading public officials, County employees and the general public.
• Interpreting policy and applying to situations as they arise.
• Problem-solving and decision-making.
• Both verbal and written communication.

Ability to:

• Manage and organize diverse community and County activities.
• Accurately receive, research, analyze, prioritize, and effectively communicate information.
• Work independently within broad policy guidelines.
• Set office priorities and ensure that work is performed in a timely manner.
• Independently prepare correspondence, memorandums, and other materials.
• Organize diverse activities.
• Advise Elected Official in substantive matters.
• Perform responsible and complex administrative work involving the use of independent judgment.
• Research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports.
• Maintain confidential data and information for executive staff.
• Train and supervise office personnel.
• Assist in monitoring a budget, implementing, and maintaining filing and accounting systems.
• Establish and maintain effective working relationships with County employees and officials, with representatives of outside private and public organizations, and with the general public.

Work Environment & Other Information
Physical requirements include the ability to lift/carry up to 20-50 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment. Subject to sitting, client/customer contact, standing, walking, vision to monitor, repetitive motion, stooping/kneeling, squatting, bending, and reaching to perform the essential functions.

This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position.

Work Hours: 8:00 AM to 5:00 PM; Monday through Friday. Hours may vary based on business needs

Department: Sheriff

Location: 5555 Airport Blvd., Austin

Drug Test Required

Criminal, Credit, Driving, Education and Employment Background Check Required.
Benefits
Employment at Travis County comes with a full array of benefits. We offer comprehensive health insurance, a no-cost, on-site Health and Wellness clinic, longevity pay, paid vacations, sick time and personal holidays, not to mention an industry competitive salary structure and a friendly, stable work environment.
FY2025 Travis County Benefit Guide

In this valuable you will find benefit summaries, eligibility requirements, costs, contact numbers and addresses as well as other general information on the benefits available to Travis County Employees and Retirees.

Credit Union
Employees may join the Travis County Credit Union which offers low-interest loans, savings plans through payroll deduction, safe deposit boxes and other benefits.

Deferred Compensation
Employees may enroll in a tax- free sheltered investment plan through payroll deduction.

Direct Deposit
Employees may sign up for direct bank deposit.

Employee Assistance Program . click apply for full job details