Executive Assistant

If you are an internal applicant, please log into Workday and submit your application via the Jobs Hub. Please click here to apply internally.

Join the Discovery family, where quality and service are at the heart of everything we do.

This role will be located at one of Discovery Land Company's locations: Austin Surf Club, set outside of Austin, Texas.

Austin Surf Club is seeking an Executive Assistant to join the Administrative Department.

The Executive Assistant is a professional who provides support and assistance to executives, managers, and teams within an organization. This role is crucial in maintaining organized and efficient operations. In this role, you will be part of creating the Discovery Land Company experience for our members and fellow employees.
Key Responsibilities

• Provide direct administrative support including calendar management, coordinating meetings, coordinating and planning small events, staging and prepping for meetings, correspondence, office management and other administrative duties as assigned.

• Serve as the primary contact of the office, greeting and managing visitor access.

• Create itineraries, coordinate transportation, hotel and restaurant reservations, as well as assist with monthly expense reimbursements.

• Assist in the coordination of meetings in the office, including presentations, set up and break down.

• Assist with special events to support the team.

• Manage vendor relationships for the property. Solicit proposals and negotiate service contracts.

• Perform logistical coordination for office relocations on property; is responsible for coordinating office requirements such as furniture installations, directing IT to support network needs, ordering supplies, managing utility connections and billing, etc.

• Work within construction management program (Procore) to assist Development Team with data entry and software management.

• Participate in meetings if requested produce agendas, keep meeting notes and distribute minutes and action items.

• Communicate directly with Members and other executive staff.

• Perform computer work assembling presentations or collateral documents.

Qualifications

• Type minimum of 60 WPM.

• Great organizational skills and the ability to prioritize and follow through on tasks.

• Prior experience in an administrative capacity working with executive teams; experience in the hospitality or service industry is strongly preferred.

• Proficiency in Microsoft Office programs as well as Adobe Acrobat. Experience with other design software favorable.

• High level of discretion and ability to handle confidential information.

• Detail-oriented and proactive approach to problem-solving.

Additional Requirements

• Positive attitude, professional demeanor, and exceptional communication and interpersonal skills to deliver service to members, guests, and team members.

• Must be able to work flexible work hours/schedule including evenings, weekends, and holidays. Long hours may be required due to business demands.

• Ability to work in a team environment.

• Ability to stay calm and focused during the busiest of times.

• Ability to read, write, speak, and understand English; additional languages preferred.

• Ability to meet the physical demands of the position including, but not limited to, working indoors and outdoors in all weather conditions, standing, walking, and moving for periods of greater than eight (8) hours, and lifting and carrying items sometimes greater than fifty (50) pounds.

Benefits

• Competitive Pay

• Medical, Dental, and Vision Benefits

• 401k Contribution

• Paid Time Off and Paid Holidays

• Employee Meals, Referral Incentives, and Recognition Programs

• Professional development and upward mobility opportunities

• Work-Family Culture

About Us

Austin Surf Club is a groundbreaking collaboration between Discovery Land Company and surfing icon Kelly Slater that is redefining residential living with state-of-the-art wave technology and unparalleled amenities. Positioned as Discovery's flagship private surf club, we strive to create an exceptional surf experience that blends Texas-inspired camaraderie with endless adventure. The club offers various residences and signature amenities, including a Kelly Slater-designed surf basin, an Xtreme Park, sports courts, a brew house, a fishing and SUP lake, a spa, a wellness center, and farm-to-table dining experiences. At Austin Surf, our employees use their personal talent, passion, and resources to meaningfully integrate with diverse communities to provide the highest level of service that contributes to the creation of unforgettable experiences. For more information about our club, please visit:

Discovery Land Company is a U.S.-based real estate developer and operator of private residential club communities and resorts with a world-renowned portfolio of domestic and international properties. The mission of Discovery Land Company is to create one-of-a-kind environments that provide individuals and families the freedom, security, and resources to learn, grow, and play in some of the most beautiful places in the world. For more information about our company, please visit: .