Why You Want to Work Here:
Join a dynamic, full-service marketing agency that thrives on fresh thinking, curiosity, and teamwork. We're driven by results and innovation in the digital age, providing strategic solutions in public affairs, advertising, media planning, and fundraising. You'll be part of a high-impact team that values collaboration, creativity, and proactive support for leadership in a fast-paced, mission-driven environment.
Responsibilities:
- Provide high-level administrative support to the executive leadership team, including calendar management and scheduling.
- Coordinate complex travel arrangements and logistics for meetings, events, and conferences.
- Prepare meeting materials, develop agendas, and ensure timely follow-up on action items, including professional correspondence such as thank-you notes.
- Research and recommend venues for executive events and coordinate planning details.
- Handle day-to-day executive support needs, including arranging meals and offering on-site assistance during busy periods.
- Anticipate executive needs and proactively implement solutions to ensure efficient operations.
- Support business development initiatives as needed by coordinating meetings and assisting in the preparation of presentation materials.
Requirements:
- High school diploma required; bachelor's degree in administration or a related field preferred.
- Proven experience as an Executive Assistant or in a similar high-level administrative role.
- Strong organizational and time-management skills with the ability to multitask and prioritize in a fast-paced environment.
- Exceptional attention to detail, especially in scheduling, logistics, and documentation.
- Excellent written and verbal communication skills.
- Proficiency with calendar management tools and office software (Google Workspace, Microsoft Office, etc.).
- High level of discretion and confidentiality in managing sensitive information.
- A proactive, service-oriented mindset with a willingness to support both strategic and day-to-day tasks.