Position: Executive Assistant
Location: Alpharetta, GA
Pay Rate: $30/hr. On W2(No Benefits)
Contract: 12 Months
Job Description:
Executive Assistant will provide high-level administrative support to Managing Directors and the Firm wide AI team. Responsibilities include managing schedules, coordinating meetings, handling correspondence, and maintaining records. This also includes making travel arrangements, preparing presentations, and liaising with internal and external stakeholders on behalf of the executives.
Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.
Qualifications
- Minimum of 3 years of experience in an Executive or Administrative Assistant role
- High school diploma or GED is required; Bachelor's degree preferred
- Being able to multi-task in a fast-paced environment
- Experience in calendar management
- Adaptable team player
- Good problem-solving ability
- Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
- Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
- Effective interpersonal skills and excellent telephone etiquette
- Tact and good judgment in confidential situations and proven experience interacting with senior management
They must possess strong organizational, communication and problem-solving skills.