Executive Assistant

Location: Aliso Viejo, CA (Hybrid - Required to be In-office 3 days per week) Must be LOCAL.

Pay: $45-52/hour

Schedule: Full time, Mon-Fri 8:00am-5:00pm

Position Overview:

Our client is looking for a Temp-to-Hire Executive Assistant to support a C-level executive. The ideal candidate will be highly organized, detail-oriented, and proactive, providing key administrative support, managing calendars, coordinating meetings and travel, and handling special projects. This is an excellent opportunity to contribute to a fast-paced environment with the potential to transition into a permanent role

Key Responsibilities:

• Executive Support: Provide comprehensive support to a C-level executive, ensuring smooth day-to-day operations and meeting business objectives.
• Scheduling & Travel: Manage complex calendars, arrange meetings, and organize travel logistics.
• Meeting Coordination: Prepare agendas, arrange facilities, manage tech needs, and take minutes for key executive meetings.
• Project Support: Assist in the management of special projects, tracking progress and ensuring deadlines are met.
• Document Management: Prepare, proofread, and distribute reports, presentations, and other communications.
• Collaboration: Partner with teams across the business to facilitate projects and ensure alignment on key initiatives.
• Logistics & Office Management: Coordinate office operations and assist with event planning and execution.

Qualifications:

• 5-10 years of executive-level administrative experience (C-level preferred).
• Bachelor's degree or equivalent experience.
• Strong organizational, communication, and time management skills.
• Proficiency in Microsoft Office Suite.
• Ability to manage multiple tasks and priorities with attention to detail.
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.