Position Overview The Executive Assistant (EA) II is a highly skilled administrative professional who provides comprehensive support to DoD Senior Executives in the SASP Front Office Directorate. The EA is responsible for a wide range of tasks, ensuring smooth operations and effective time management for the executive.
Work Location Pentagon, Arlington, VA
Job Responsibilities and/or Success Factors - Calendar and Meeting Management:
- Maintain leadership's daily calendar, arrange meetings, conferences, and video-teleconferencing sessions.
- Take minutes, maintain invitations, and manage attendee contact rosters.
- Prepare and oversee travel arrangements for leadership.
- Assist with developing travel reports and completing travel vouchers using the Defense Travel System (DTS).
- Arrange for official local transportation and manage reimbursement for expenses.
- Track and report weekly work/leave status of approximately 215 employees via the Defense Agencies Initiative (DAI) Portal.
- Serve as the administrative point of contact for government staff in a Sensitive Compartmented Information Facility (SCIF).
- Monitor access, maintain office files, and track action items in the OUSD(I&S) suspense portal.
- Document and Correspondence Management:
- Provide staffing support for all required correspondence actions, including formal letters, memoranda, and briefing packages.
- Ensure documents are prepared in the appropriate DoD format and retained in accordance with federal records disposition schedules.
- Records Management:
- Maintain records for control and accountability of classified correspondence and special access materials.
- Ensure all office records are marked, filed, and retained in accordance with OSD and federal records disposition schedules.
Education and Minimum Qualifications - Must be a US Citizen with an active TS/SCI Clearance.
- Minimum of 5 years of senior-level administrative support, administrative management, or project management experience.
- Experience in a government or military environment is preferred.
- Strong organizational, communication, and interpersonal skills.
- Proficiency in managing classified information and understanding of security protocols.
- Ability to work independently and collaboratively in a high-stakes environment