What you'll need to succeed as an Executive Assistant and Office Manager at XPO Minimum qualifications:
- Bachelor's degree or equivalent related work or military experience
- 2 or more years of experience in an administrative or executive support role
- Proficient in Microsoft Office (Word, Excel and PowerPoint)
- Demonstrated ability to effectively multitask and meet deadlines
Preferred qualifications:
- 5 years of experience in an administrative or executive support role
- An eye for detail, meticulous grammar and a creative thinker
- Able to maintain confidentiality surrounding company materials and information
- Highly organized work style with excellent interpersonal skills
- A "no job is too big or too small" attitude
- Typing speed of at least 70+ wpm (as typing is a critical skill for this position, we encourage you to review and practice your typing skills throughout your application process here )
About the Executive Assistant and Office Manager job Pay, benefits and more:
- Competitive compensation package
- Full health insurance benefits available on day one
- Life and disability insurance
- Earn up to 15 days of PTO over your first year
- 9 paid company holidays
- 401(k) option with company match
- Education assistance
- Opportunity to participate in a company incentive plan
What you'll do on a typical day:
- Due to the critical nature of this role, this position is required to be in the office 5 days a week at our new (and soon to be opened) corporate location in Boston, MA (One International Place on the 16th floor)
- Foster a welcoming environment and provide exemplary customer service from the reception desk for employees, visitors, VIPs and C-suite executives for XPO's corporate headquarters
- Maintain the highest levels of confidentiality, professionalism, attention to detail and customer service
- Draft high-level presentations, communications and documents using Word, Excel and PowerPoint
- Occasional notetaking may be required in confidential meetings
- Maintain accurate calendars with an understanding of prioritizing critical deliverables
- Plan and arrange domestic and international travel itineraries and accommodations
- Maintain supplies and cleanliness of all pantries, conference rooms and copy centers; manage and act as main point of contact in the reception area
- Manage security system for office; monitor all visitors and assign appropriate badge access, monitor security camera footage, create/deactivate/manage employee ID badge access
- Support onboarding of new employees; distribute ID badges, set up workspaces and provide all pertinent office and office park procedural information
About XPO XPO is a top ten global provider of transportation services, with a highly integrated network of people, technology and physical assets. At XPO, we look for employees who like a challenge and can communicate effectively in all situations. We want to leverage your skills and years of experience to drive positive results while ensuring a bright future for yourself and XPO. If you're looking for a growth opportunity, join us at XPO.
We are proud to be an Equal Opportunity/Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, sex, disability, veteran or other protected status.
All applicants who receive a conditional offer of employment may be required to take and pass a pre-employment drug test.
The above statements are not an exhaustive list of all required responsibilities, duties and skills for this job classification.
Review XPO's candidate privacy statement here .