Global Administration
Executive Assistant and Office Coordinator
Job ID: 96402
Do you want to work on complex and pressing challenges-the kind that bring together curious, ambitious, and determined leaders who strive to become better every day?
If this sounds like you, you've come to the right place.Your Impact
In this role, you will manage the administrative support for the Global Leader of Optimize and four other Directors as required. In addition to supporting senior leadership, you will also provide backup support for the Optimize Procurement Partner when required, ensuring continuity and responsiveness. This role requires exceptional organizational skills, proactiveness, and the ability to manage complex priorities while operating with a high level of discretion. You will play a critical role in ensuring smooth operations by managing calendars, resolving conflicts, and making confident decisions on behalf of the leaders you support. You will be expected to build a deep understanding of functional priorities and translate them into relevant actions across multiple impact areas, ensuring that time and resources are allocated effectively. In this role, you will be responsible for organizing and planning domestic and international travel, ensuring all logistics-from flights to accommodations and local transportation-are managed seamlessly through the firm's Travel Department. You will also prepare and submit time and expense reports promptly, reconciling reimbursement issues as necessary. Your ability to foster strong relationships across the firm will be key to success in this role. You will develop and maintain effective, collaborative relationships with senior leaders, internal teams, and external stakeholders, ensuring seamless coordination and execution of day-to-day responsibilities. You will also be responsible for coordinating key activities for our Miramar office. You will work in close collaboration with the Office Services Administrator to ensure seamless office operations and a productive work environment. You will also assist with planning and coordinating on- and offsite events, managing scheduling, logistics, communications, and budget planning. Additionally, you will play a critical role in onboarding new colleagues, ensuring they are welcomed, set up for success, and provided with the resources they need to integrate smoothly into their roles.
Your Growth
Optimize is a global McKinsey function dedicated to enhancing and protecting the firm's resources and reputation. We make it easy for colleagues to buy goods and service responsibly by managing all major spend categories and creating leading solutions and experiences across our supplier ecosystem. Through end-to-end category management, automation, and user-centric processes, we enable colleagues to procure optimal products and services that are low risk, sustainable, and inclusive. Additionally, Optimize enhances colleagues' experiences by delivering world-class travel, real estate, and events. You'll work in our Miramar office as part of our Optimize team supporting a Global leader of Optimize. You will work with and collaborate closely with a wide range of stakeholders both within Optimize and the firm globally.
Your qualifications and skills
- Bachelor's degree preferred or equivalent work experience
- 5+ years of proven experience as a C-suite Executive Assistant
- Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment
- Ability to interact with senior leaders and operate as an integral member of the team
- Maintains confidentiality and handles sensitive information with discretion
- Excellent attention to detail
- Collaborative style and ability to adapt and incorporate input from various teams
- High energy and responsiveness, with a focus on quality
- Comfortable operating in a fast-paced, dynamic, and often ambiguous environment
Please review the additional requirements regarding essential job functions of McKinsey colleagues.
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FOR U.S. APPLICANTS: McKinsey & Company is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.
Certain US jurisdictions require McKinsey & Company to include a reasonable estimate of the salary for this role.
For new joiners for this role in the United States, including all office locations where the job may be performed, a reasonable estimated range
is $68,800 - $86,000 USD -to help you understand what you can expect. This reflects our best estimate of the lowest to highest
salary/hourly wages for this role at the time of this posting, ensuring you have a clear picture right from the start, though it's important
to remember that actual salaries may vary. Factors like your office location, your unique blend of experience and skills, start date and our current
organizational needs all play a part in determining the final figure. Certain roles are also eligible for bonuses, subject to McKinsey's discretion
and based on factors such as individual and/or organizational performance.
Additionally, we provide a comprehensive benefits package that reflects our commitment to the wellness of our colleagues and their families.
This includes medical, mental health, dental and vision coverage, telemedicine services, life, accident and disability insurance, parental leave and family planning benefits, caregiving resources, a generous retirement contributions program, financial guidance,
and paid time off.
FOR NON-U.S. APPLICANTS: McKinsey & Company is an Equal Opportunity employer. For additional details
regarding our global EEO policy and diversity initiatives, please visit our
McKinsey Careers and
Diversity & Inclusion sites.
Job Skill Group - N/A
Job Skill Code - EARD - Executive Assistant
Function -
Industry -
Post to LinkedIn - Yes
Posted to LinkedIn Date - Mon Mar :00:00 GMT 2025
LinkedIn Posting City - Miramar
LinkedIn Posting State/Province - Florida
LinkedIn Posting Country - United States
LinkedIn Job Title - Executive Assistant and Office Coordinator
LinkedIn Function - Administrative;Customer Service;Strategy / Planning
LinkedIn Industry - Events Services;Facilities Services;Information Technology and Services
LinkedIn Seniority Level - Mid-Senior level