Job Overview:
We are seeking a highly organized, proactive, and detail-oriented professional to serve as both Executive Assistant to company leadership and Office Administrator for our home office with roughly 20 employees. In this dual-role position, you will support leadership with administrative tasks while also managing the smooth day-to-day operations of the office. The ideal candidate is a self-starter who thrives in a dynamic environment and can balance multiple priorities with professionalism and discretion.
Key Responsibilities:
Executive Assistant Duties:
- Manage complex calendars, including scheduling meetings, travel, and appointments.
- Prepare executive correspondence, reports, presentations, and meeting materials.
- Act as a liaison between leaders, company employees, clients, and outside partners.
- Assist with team meetings, minutes, assignment of action items, and confidential communications.
- Conduct research and compile information for special projects.
Office Administration Duties:
- Oversee daily office operations and maintain a well-organized, professional environment.
- Manage office supplies, equipment, and vendor relationships.
- Coordinate internal meetings, team events, and employee onboarding.
- Handle incoming calls, mail, and general inquiries.
- Ensure compliance with office health, safety, and security standards.
Qualifications:
- 3+ years in a similar administrative or EA/Office Manager role.
- Strong proficiency in Microsoft Office Suite.
- Excellent written and verbal communication skills.
- High degree of discretion and confidentiality.
- Exceptional time-management and organizational skills.
Preferred Skills:
- Experience supporting C-level executives.
- Familiarity with project management tools (e.g., Asana).
- Knowledge of HR or accounting processes is a plus.
- Knowledge of real estate, facilities management, or development is a plus.