About the job Executive Administrator
Job Summary: The Executive Administrator will provide comprehensive administrative support to the Segment Leader, Industry and Consumer, enabling the achievement of company goals and segment-specific targets. This role requires a highly organized, proactive individual who excels at managing multiple priorities, meeting deadlines, and supporting various business initiatives.
Required Qualifications: - Bachelors degree in Business Administration or related field, or 10+ years of relevant experience.
- Excellent communication skills with a strong command of Excel (advanced) and Word (Required)
- Proficient in data analysis and reporting.
- Detail-oriented, proactive, and highly organized.
- Ability to manage multiple priorities simultaneously, meet deadlines, and escalate issues as needed.
Key Responsibilities: - Reporting & Documentation:
- Assist in gathering data and preparing the Segment Leaders monthly report.
- Prepare documents and presentations for BU management meetings and other key discussions.
- Compile SSS data and create pivot tables for analysis.
- Manage preparation and tracking of 1 & 3-YP, LTG/KPIs, and business-related reports.
- Planning & Coordination:
- Organize and manage logistics for segment meetings, trade shows, marketing campaigns, and customer visits.
- Coordinate the scheduling of segment leaders calendar, ensuring timely follow-ups on customer visits and segment-related actions.
- Oversee the onboarding process for new personnel within the segment.
- Support to Segment Leader & KAMs:
- Assist in the creation and coordination of deviation reports and action items.
- Provide administrative support to the KAMs (Key Account Managers), ensuring timely task fulfillment and the accurate tracking of customer interactions.
- Manage segment leaders travel arrangements and itineraries for meetings/events.
- Operational Support:
- Maintain up-to-date forecasts and calendars for the segment leader and KAMs.
- Track and follow up on new account applications and contracts.
- Prepare and submit expense reports for the segment leader as needed.
- Take minutes during meetings, track action items, and ensure deadlines are met.
- Miscellaneous:
- Organize and send birthday cards for segment employees.
- Provide regular updates on the segments project pipeline, LTGs, and daily/weekly tasks.
Additional Requirements: - Willingness to travel for trade shows, segment meetings, and technical events as needed.