Job purpose Responsible for supporting the day-to-day operations of the Corporate Office, while providing executive level support to executive leadership and advisors. Provides exceptional customer service to guests and callers. Provides notary service, manages on-site seminars, schedules appointments on behalf of seminars, and works with local property management team to ensure office is operating/functioning properly. Provides support to company events. The Executive Administrator is also empowered to make independent decisions as required.
This role would be on-site at our corporate office in Scottsdale.
Duties and responsibilities - Acts as the initial point of contact for office
- Maintains a schedule of 8:00 a.m. - 5:00 p.m.
- Provides executive level administrative support to executive leadership and advisors.
- Leads and manages onsite seminars.
- Answers all calls for the office.
- Meets and greets all guests.
- Daily workflow updates made to CRM system.
- Develops relationship with various vendors and property management to support office requirements.
- Assist with employee events.
- Provides administrative support as required.
- Works with confidential financial and employee information.
- Is empowered to make independent decisions as required.
- Interacts with all levels of the organization, as well as, all departments based on administrators work activities.
- Orders required supplies and maintains inventory.
- Reconciliation and billing.
- Maintains office cleanliness and professional appearance.
- Supports other duties as required.
Qualifications - Associate degree or related experience.
- 5-years of executive level administrative support.
- Notary license/stamp (preferred)
- Office management experience preferred.
- Proficiency in Microsoft Office Suite required.
- Salesforce experience a plus.
- Excellent organizational and analytical skills.
- Strong verbal and written communication skills.
- Ability to follow complex written and verbal instructions.
- Strong problem-solving skills, attention to detail, an ability to work effectively under pressure and within short time constraints, resourcefulness and able to deal with ambiguity, prioritize while multi-tasking and maintain flexibility in the performance of the job responsibilities.
- Ability to adapt to changing circumstances while continuing to have professional and positive interactions.
- Event coordinating experience a plus.
Benefits - $60-75K base salary DOE
- 401(k) with a matching contribution up to 13%.
- United Healthcare PPO medical coverage for employees, paid by the company.
- Delta Dental PPO, United Healthcare Vision, Short Term Disability, Long Term Disability, Life Insurance, and many more voluntary options.
- Generous holidays and PTO.