Rev1 Ventures is a Columbus, Ohio venture development studio that helps tech startups scale and corporates innovate. A top seed investor in the Midwest, Rev1 supports and invests in early-stage companies in software, life sciences, and other advanced technologies through Rev1 Capital while fueling innovation and a thriving tech ecosystem for startups and corporations alike. By leveraging its network of corporate, community, and research partnerships, Rev1 helps high-growth companies validate customers, build teams, and access funding while enabling corporate partners to identify, source, and invest in startups. This unique approach breeds innovation, improves startup success rates, and helps entrepreneurs build great companies.
We thrive when our people thrive. The Executive Administrator is a supportive force who empowers our executive leadership team to manage the business. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. Reporting to the President, the successful candidate will support the daily administrative needs of the CEO, President and executive team members while fostering a warm and gracious office environment for our team, clients and partners.
What You'll Do
- Manage Executive Team Schedules: Coordinate high-level meetings, appointments, travel arrangements, and support overall executive time management. Prepare agendas, minutes, and follow-up actions, and ensure Exec team members are well-informed and prepared for their engagements.
- Manage Communications and Correspondence: Manage the communication and correspondence of the Exec team, ensuring timely and professional responses. Handle confidential and sensitive information with discretion, maintaining strict confidentiality at all times. Filter emails daily, respond to emails and phone calls, as well as drafting and editing documents, reports, presentations, and proposals. Collaborate with the leadership team and key stakeholders to facilitate the flow of information and feedback.
- Manage Board Engagement: Coordinate communications and logistics for board engagement and related committee meetings, preparing agendas, coordinating presentations and managing meeting minutes.
- Manage Data, Files and Reporting: Maintain and organize the data and records of the executive team, including updating databases, spreadsheets, files, and folders, ensuring that they are accurate, secure, and accessible. Manage expenses, time tracking and related reporting. Perform research and report on insights, conserving the Exec teams' time by reading, researching, and analyzing information in advance of meetings.
- Coordinate Meetings and Events: Organize Rev1 team and key partner events such as staff meetings, annual meetings and offsite events, partner and investor meetings. Coordinate catering, meeting rooms, equipment and agendas to allow for efficient meetings.
- Project and Team Support: Support and participate in meetings, brainstorming sessions, and business planning sessions, contributing to the development and implementation of strategies, plans, and initiatives. Assist with staff onboarding and training and act as a mentor and role model for other team members.
- Support Office Management: Help to set the tone for a professional, efficient and fun work environment that supports and attracts our team members into the Rev1 office. Greet clients, partners, team and visitors to Rev1's executive offices by alerting the proper team member they are visiting. Ensure Rev1 office supplies, equipment, coffee and snacks are stocked, working and meet the needs of the team. Partner with the Rev1 Community Manager to alert them and manage maintenance and IT issues.
- Support and fill in for other Administrative roles as needed when team members are sick or taking PTO. Other related duties may be assigned or associated with the responsibility of the position.
What You'll Bring
- Bachelor's Degree, preferably in business administration or communications. Strong MS Office Suite, PPT/Keynote and database management experience. Experience with project management and team communications tools such as Box, Asana and Slack. Experience with AI tools and agents is a plus.
- 15+ Years of Experience in an Executive-level Admin role with demonstrated ability to interact effectively and appropriately with high-level professionals, boards, clients, partners and staff.
- Service-driven and Collaborative Spirit. You are self-confident and assertive, approachable, and responsive. You understand the mission, needs, and direction of the organization. You have a collaborative work style and are able work across departments to get the results and support you need.
- Communications and Problem-solving Skills. You have excellent oral and written communication and can effectively communicate and coordinate effectively at every level. You like to solve a variety of problems - no task is too big or too small. You think ahead, consider all the variables, and anticipate challenges.
- Detail oriented. You are meticulously attentive to details, get it right the first time, and accurately keep track of all the moving parts.
- Highly ethical, personally and professionally. Ability to maintain confidentiality of sensitive information.
- Strong project management skills. You are exceptionally skilled at juggling multiple tasks, allocating and optimizing resources, and managing timelines. You manage your time in a project management system, providing visibility into key projects. You manage a task from start to finish, and keep everyone appropriately informed along the way.
- Autonomous. Although we stay in close communication with each other, we don't micromanage. We trust you to do your job well without much supervision, but to know when to seek guidance from senior staff. You are comfortable taking initiative.
What's in it for you?
- Collaborative work environment in an innovative space at one of the Best Places to Work in Columbus
- Connectivity to exciting tech startups and trends in the national arena
- Competitive compensation package, including performance-based incentives
- Generous paid time off
- 401(k) matching
- Health, dental, and vision benefits
Schedule: Full-time
Location: In Person, Rev1 Ventures - Columbus, Ohio
Applicants must be eligible to work in the United States and able to work in person at Rev1's Gateway (and future Peninsula) office 8am-5pm Monday - Friday with some night and weekend availability to attend related events. COVID-19 Vaccinations are mandatory and are a condition of employment at Rev 1 Ventures. Reasonable accommodations will be considered.
As an equal opportunity employer, Rev1 Ventures does not discriminate in hiring or terms and conditions of employment because of an individual's race, color, religion, gender, national origin, age, disability, sexual orientation, or marital status.
To apply, please complete the Culture Index survey and submit your cover letter and resume to: