Executive Administrative Partner

What You'll Do As an Executive Administrative Partner, you will be responsible for providing a broad range of administrative support activities to leader(s) within our Internal Audit and Risk Consulting area. Here are some of the activities you will be doing: Independently manage the schedules for leaders of a department identified by business-driven value. May include but not limited to: managing all aspects of a person(s) schedule including: responding to all invitations and requests, making decisions on priority on behalf of the person(s) supported, negotiating with others to find the best date/time options. Tactical meeting coordination (scheduling and room set-up, catering, proactively coordinate agendas, gather pre-meeting materials, draft/edit meeting and presentation materials, may attend meetings and capture action items and proactively follow-up on action items to ensure completion). Handle communications on behalf of the person(s) being supported to the department or team, distribution list creation/maintenance. May provide moderate to heavy inbox management (deleting junk, categorizing and filing, flagging messages for importance). Make recommendations on the most efficient and effective way for the person(s) supported to organize their work. Can connect various channels of information/communications together to make assessments and assist in prioritizing information for the person(s) supported. May coordinate/draft/edit reports, order supplies, manage role and access requests, assist with onboarding new employees (order technology, information access, security, schedule appropriate meetings, gather/assemble relevant PFG/BU/SCBU/department information), research and book travel arrangements in partnership with those supported, expense management (submit/approve purchase/travel card expenses and track department expenses and submit invoices), creation/maintenance of distribution lists. Initiate some HR tasks on behalf of person(s) supported. Manage information through multiple technology channels, handling requests for new technology (i.e., SharePoint, Box, Clear ID, etc.). Set-up/maintenance of department and team shared sites and process flow of information. Provide high-level training/guidance on how to navigate technology platforms such as Chrome River and Concur along with other department specific technology platforms. Backup for team members. May be involved in a variety of business-value driven department or business-wide projects. Who You Are High school diploma and 4+ years related experience required with 6 or more years of experience preferred. Ability to prioritize assignments, adapt to changes in daily tasks when necessary, multi-task throughout each day, and meet deadlines. Flexible and adaptable to rapidly changing priorities and the ability to handle confidential information. Keyboarding and adaptability in computer, web, and mobile business applications. Advanced proficiency in Microsoft suite applications (Word, PowerPoint, Excel, Outlook, Teams). Primary Support Role: Provide comprehensive administrative support to the VP & Chief Internal Auditor as well as the internal audit and consulting team, facilitating efficient workflow and documentation management. Strong organizational skills, high attention to detail, and strong desire for accuracy. Project Coordination: Assist in planning and coordinating audit and consulting projects, tracking progress, and ensuring timely completion of deliverables. Ability to gather and consolidate data from various sources. Documentation & Reporting: Assist with documentation, reports, presentations, and audit findings with attention to accuracy and confidentiality. Excellent verbal/written communication, including grammar and spelling. Clients & Stakeholders: Serve as the first point of contact for both internal and external stakeholders, managing communication and scheduling meetings. Data Management: Handle sensitive data, maintaining up-to-date and accessible audit records and consulting data. Process Improvement: Identify and recommend process improvements within administrative and support functions to enhance team efficiency. Scheduling & Calendar Management: Manage complex scheduling for the team, including audits, client meetings, and project timelines, while handling any conflicts effectively. Travel & Expense Coordination: Arrange travel logistics for team members, process expense reports and invoice payments while monitoring budget dollars. Salary Range Information Salary ranges below reflect targeted base salaries. Non-sales positions have the opportunity to participate in a bonus program. Sales positions are eligible for sales incentives, and in some instances a bonus plan, whereby total compensation may far exceed base salary depending on individual performance. Actual compensation for all roles will be based upon geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Salary Range (Non-Exempt expressed as hourly; Exempt expressed as yearly) $27.40 - $32.43 / hour Time Off Program Personal Time Off (PTO) is provided to hourly (non-exempt) employees and provides a set amount of accrued time earned each pay period. Employees can use their PTO for vacation, personal or short-term illness. Pension Eligible Yes Additional Information Location/Work Environments This is an onsite opportunity Monday - Thursday located at our Des Moines, IA downtown campus. Fridays can be remote with the occasional need to be in the office. Work Authorization/Sponsorship At this time, we're not considering candidates that need any type of immigration sponsorship (additional work authorization or permanent work authorization) now or in the future to work in the United States? This includes, but IS NOT LIMITED TO: F1-OPT, F1-CPT, H-1B, TN, L-1, J-1, etc. For additional information around work authorization needs please use the following links. Nonimmigrant Workers and Green Card for Employment-Based Immigrants Investment Code of Ethics For Principal Global Investors positions, you'll need to follow an Investment Code of Ethics related to personal and business conduct as well as personal trading activities for you and members of your household. These same requirements may also apply to other positions across the organization. Experience Principal While our expertise spans the globe, we're bound by one common purpose: to foster a world where financial security is accessible to all. And our success depends on the unique experiences, backgrounds, and talents of our employees - individually and all of us together. Explore our core values , benefits and why we're an exceptional place to grow your career. Principal is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Posting Window We will accept applications for 3 full days following the Original Posting Date, after which the posting may remain open or be removed based upon applications received. If we choose to post the job again, we will accept additional applications for at least 1 full day following the Most Recently Posted Date. Please submit applications in a timely manner as there is no guarantee the posting will be available beyond the applicable deadline. Original Posting Date 11/1/2024 Most Recently Posted Date 11/1/2024