Executive Administrative Coordinator Opportunity on-site in Philadelphia PA (University City)
We are seeking a full-time Administrative Coordinator to support the Chief Operating Officer (COO). This position
provides a wide range of complex and confidential administrative support and plays a significant role in presenting the COO's image to internal and external stakeholders.
The Administrative Coordinator is charged with providing professional administrative coordination and support to the COO, which requires tact, diplomacy, and discretion on a wide variety of complex and sensitive issues. This position will serve as the primary point of administrative contact, coordination, and liaison with other offices, individuals, and external institutions and agencies. Other responsibilities include, but are not limited to, supporting regular office operations, creating and executing complex schedules, screening phone calls, greeting and directing visitors, scheduling internal and external meetings, keeping organized records, document editing, and planning special functions.
The successful candidate will demonstrate professionalism while performing all duties, which is especially important in time-pressured and rapidly changing
environments. This position requires a high level of internal contact with faculty and departmental leaders, in addition to contact with executive and
medical leaders of other hospitals. This position also requires strong interpersonal and communication skills and the ability to work effectively with wide range of constituencies in a diverse community. Work will be performed independently with minimal supervision or direction; some work-related responsibilities may occur outside of regular business hours.
Qualifications:
- 3+ years of administrative coordinating experience
- Bachelors Degree (preferred)
Salary: $60,000-$70,000/ a year depending on experience.
Position is
contingent upon continued funding.
Pay and Benefits
The pay range for this position is $22.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Philadelphia,PA.
Application Deadline
This position is anticipated to close on Apr 21, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
Diversity, Equity & Inclusion
At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
- Hiring diverse talent
- Maintaining an inclusive environment through persistent self-reflection
- Building a culture of care, engagement, and recognition with clear outcomes
- Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (%) for other accommodation options.