Executive Administrative Associate

Job Description

We are looking for a talented EXECUTIVE SUPPORT PROFESSIONAL to join our team, specializing in administrative and operational assistance for our Chief Information Officer (CIO) in Nashville, TN.

The Executive Assistant to the Chief Information Officer (CIO) plays a critical role in ensuring the efficient operation of all IT functions. This role requires a high level of professionalism, confidentiality, organizational skills, and the ability to manage multiple priorities. The Executive Assistant will provide comprehensive support to the CIO, including administrative, communication, and project management tasks.

The Executive Assistant will work in a dynamic and fast-paced environment. This role may require occasional overtime and the ability to manage multiple tasks simultaneously. The position is based in the corporate office, with potential for occasional travel.

This job description is intended to provide a general overview of the position and is not exhaustive. Additional duties and responsibilities may be assigned as needed to meet the goals and objectives of the Executives and the company.

Responsibilities

In this role, you will make an impact in the following ways:

Administrative Support

• Manage the CIO's calendar, schedule meetings, and coordinate travel arrangements.
• Prepare and organize materials for meetings, presentations, and reports.
• Coordinate, schedule, and manage conferences, events, and external meetings on behalf of the Information Technology Leadership Team.
• Handle correspondence, including emails, phone calls, and written communications.
• Maintain confidential files and records.
• Assist with expense reports and budget tracking.

Communication Management

• Act as a liaison between the CIO and internal/external stakeholders, including senior management.
• Draft and review communications.
• Coordinate and facilitate effective communication within the information technology department and across other departments.

Project Management

• Assist in the planning and execution of IT projects and initiatives.
• Coordinate cross-functional teams to ensure project milestones are met.
• Meeting Coordination
• Organize and prepare agendas for executive meetings
• Record meeting minutes and ensure follow-up on action items.

To be successful in this role you will need the following:

Skills and Competencies

• Exceptional organizational and time management skills.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Strong problem-solving and critical-thinking abilities.
• Ability to master new technologies quickly and serve as a mentor for others.

Personal Attributes

• Proactive and self-motivated with a strong sense of initiative.
• Detail-oriented and highly organized.
• Flexible and adaptable to changing priorities.
• Professional demeanor with excellent interpersonal skills.

Qualifications

Education/Experience

High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.

Hybrid role - expect 3 days per week in office

Base salary range: $73,206 to $81,338/year ( Hourly Role)

Please note that the salary range provided is a good faith estimate on the applicable range. The final salary offer will be determined after considering relevant factors, including a candidate's qualifications and experience, where appropriate.

Compensation and Benefits

Base salary rate commensurate with experience. Additional benefits vary between locations and include options such as our 401(k) Retirement Savings Plan, Medical/Dental/Life Insurance, Health Savings Account, other personal and professional benefits.

Atmus and E-verify

At Atmus, we are proud to be an equal opportunity and affirmative action employer dedicated to inclusion and diversity in the workplace. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law.

Atmus will validate the right to work using E-Verify. Atmus will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.