The Executive Administrative Assistant will support the Regional President by managing calendars, preparing reports, and providing data-driven insights for decision-making. This role involves leadership within the administrative team, event planning, and coordinating key initiatives. Proficiency in Excel and PowerPoint is required. Responsibilities include creating, editing and proofreading communications, documents, spreadsheets, and presentation slides from rough drafts, notes, or a variety of letters, memos, documents, reports, or technical forms (includes handling of confidential information). Establishing and maintaining positive working relationships with contacts both within SBS and Corporate, and at Sysco operating companies, suppliers, and customers. Assisting supported leader in staff capacity by coordinating office services such as personnel, budget preparation and control, housekeeping, records control, and special management studies. Scheduling conferences, appointments, meetings and travel arrangements for senior staff. Recording minutes of meetings or other sessions and composing summaries to ensure that proper and accurate records of discussions and information are available. Reading and screening correspondence daily. Identifying critical issues within identified parameters and prioritizing correspondence. Using MS Outlook to create and maintain calendars, schedule and organize activities such as meetings and department activities. Utilizing MS Visio to create and maintain org charts, process flows, etc. Assisting team with copying, filing, communications, internet research requests, etc. Processing invoices and expense reports for payment. Generating and maintaining tracking and/or filing systems as required ensuring information is always organized, up-to-date and available when requested. Anticipating needs and completing special projects as assigned. Performing other support duties as assigned.
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