Executive Administrative Assistant

Job Type

Full-time

Description

Under minimal supervision, assists the Executive office, providing administrative support. These responsibilities include direct mail, communication liaison on behalf of the Executive office to other KCM/KCBC/EMIC staff, members of the church, ministry partners and friends. Conducts research and handles confidential information, exercising considerable judgment and discretion in completing special assignments. Work Schedule: 8:00am-6pm, Monday-Thursday (including on-call, weekends and late nights as needed)

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Provides administrative support and helps coordinate information supporting the Executive office.
• Maintains a strong prayer life, praying much in the Spirit, operating by faith, keeping in step with the Executive Leadership Team and the vision of the ministry.
• Continually reviews responsibilities, processes and procedures for maximum efficiency and effectiveness.
• Handles incoming correspondence (email, US mail, etc.) and directs it to the proper area for response. Discerns and responds to all correspondence, phone calls, etc. with minimal input or supervision.
• Assists as needed in preparing, editing and coordinating television broadcast materials for distribution to various departments, including Publications and Television. Obtains third party copyright permissions as needed.
• Provides notes to Publishing for editing and to EMIC/KCM/KCBC for public distribution.
• Reconciles credit card reports, compiles budget information when needed, and maintains office files.
• Gathers all needed reports and assigns recommendations by due dates, assembles them into organized format, and prepares an executive summary as directed.
• Orders, organizes and maintains Executive office supplies.
• Transcribes messages or prophecies as needed.
• Attends meetings as directed, compiles minutes and follow up emails confirming decisions/tasks assigned to appropriate individuals. Conducts follow through on action items and provides status updates.
• Coordinates, prepares and disseminates meeting agendas to other staff members as requested. Preemptively has prepared any information needed for meetings.
• Provides support as requested in the Executive Office and helps coordinate related tasks as assigned.
• Fully utilizes ACS, Smartsheet, Planning Center, Nav and other ministry software implemented as a staff resource.
• Assists in formatting sermon notes and other documents as needed.
• Communicates consistently with and provides information to Chief of Staff regarding ministry initiatives and assists in the coordination of travel arrangements and schedules for the Senior Pastors.
• Ability to compose correspondence in a line with the heart, message and style of the Executive Pastors.
• Maintains familiarity of past sermons, prophecies and other support content.
• Performs other duties as assigned.

Requirements

EDUCATION AND EXPERIENCE:

• Bachelor's degree preferred in related area (Business, Office management, etc.)
• 5+ years of Executive administrative assistant or project management experience preferred.
• International travel experience preferred.

KNOWLEDGE, SKILLS AND ABILITIES:

• Microsoft Office, Power Point, Excel, Microsoft Outlook
• Type at or above 60 wpm
• Strong organizational, analytical, written and verbal communication skills

EQUIPMENT TO BE USED:

• Typical office equipment

TYPICAL PHYSICAL DEMANDS:

• Must be able to sit at a computer for a minimum of seven hours per day.
• Requires manual dexterity sufficient to operate standard office machines, such as computers, fax machines, calculators, telephones and other office equipment.
• Able to travel domestically and internationally by commercial carrier.
• Requires normal range of hearing and vision.

TYPICAL MENTAL DEMANDS:

• Ability to give, receive and analyze information, formulate work plans, prepare written materials and articulate goals and action plans.
• Must be very organized and require a modicum of instruction.
• Must understand vague and implicit instructions and react favorably in all work situations.
• Must be detailed, organized and communicative.
• Must be task and goal oriented.
• Requires the ability to multi-task.
• Must be able to grasp and apply new ideas.
• Must have a very good command of the English language and be able to proofread work.
• Must be able to resolve problems, handle conflict and make effective decisions.
• Must be able to discern spiritual situations and be willing to pray with people.
• Must relate and interact well with people at all levels.
• Must have a sense of the workings of a ministry, and the demands physically, emotionally and spiritually of the staff and pastors.
• Must adapt well to changing work situations.
• Must maintain a professional working relationship with the Executive Leadership Team and other staff or students.

WORKING CONDITIONS:

• Works in a typical church or office setting.
• Weekends and evening hours may be required.

OTHER:

• Born again believer and must adhere to the doctrines of this organization, as upheld by Kenneth and Gloria Copeland and their appointed representatives.
• Must work well with others as a team, and according to Romans 16:17, must not cause dissension, difficulties and divisions.
• Must pray in other tongues and have a strong prayer life.
• Must maintain a good attendance record.
• Must be a member of EMIC, regularly attend church services, and support the leadership of EMIC.
• Must be a regular tither.
• Must possess a servant's heart and operate as an Armor Bearer.
• Maintain a sensitivity to the needs of others, which includes a love and commitment to our congregation and the staff of EMIC, KCM and KCBC.
• Interpersonal skills necessary to interact with diverse groups of people, with considerable skill and diplomacy in communication. Ability to build effective working relationships inside and outside departments or groups.
• Self-motivated and takes initiative. Ability to react with appropriate urgency to situations and events that require quick response or turnaround.
• Operates with pre-emptive thinking. Must be discerning and able to make good judgment calls with minimum supervision.