Executive Administrative Assistant

Executive Admin Assistant, Executive Administrative Assistant, Executive Assistant, Admin Assistant, Executive Admin, Bank, Banking, Finance, Investment

Job Title: Executive Assistant

Location:New York, NY 10019 (Onsite)

Duration: 8-months Contract (Possible Extension)

Pay rate - $35 to $37

Summary:

Top 3 Skills:

Office experience, quick learner, team player

Job Responsibilities:

Extensive telephone coverage for Managing Directors: answer phones, take accurate messages, know executives whereabouts at all times, handle urgent/confidential calls with appropriate judgment

Calendar maintenance for meetings, events, and/or conference calls

Coordinate travel and lodging including the submission of any expenses associated with travel or client visits

Navigate Firms resources, interface with various departments to collect information, respond to requests, obtain services

Provide backup support for colleagues during vacation/sick days, and assist as needed with other office needs

Miscellaneous support: setup and maintain mail groups, keep orderly, fully functioning work area

Required Skills and Personal Attributes:

Strong communication, judgment, and problem-solving skills

Strong attention to detail as well as solid organization/time management skills

Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues

Able to work in a fast-paced environment and handle multiple tasks concurrently

Other Requirements:

Proficient in Microsoft Office applications, especially Outlook for email, calendar, and contacts.

Other helpful applications include Excel, internet, and research tools. Concur proficiency a plus.

Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements

Reports to:

Office Manager