We are on the lookout for individuals who thrive in the collaborative spirit of engineering, where their efforts are appreciated, and excellence is recognized. Join our dynamic team where you can play a crucial role in creating a meaningful and long-lasting influence on the communities we serve.
Apply now for our Executive Administrative Assistant opportunity based in our Meridian, ID office.
Job Summary:
We are seeking a highly skilled and proactive C-Suite Executive Administrative Assistant to provide exceptional support to our executive leadership team. This role demands superior organizational skills, keen attention to detail, and the ability to handle sensitive information with the utmost discretion. The ideal candidate will excel at managing complex schedules, facilitating communication, and ensuring seamless operation of executive-level activities.
Duties/Responsibilities:
- Manage travel arrangements, itineraries, and scheduling for C-Suite executives.
- Handle expense reimbursements and credit card receipt tracking.
- Maintain and coordinate key player calendars, ensuring seamless scheduling.
- Set up and take down meetings, including preparation of materials and technology coordination.
- Record meeting minutes and track action items for timely follow-up.
- Compose, edit, and proofread email communications, presentations, and reports.
- Assist in preparing presentations, reports, and other executive documentation.
- Plan and coordinate executive company events and conferences.
- Serve as a gatekeeper, managing access to key players and ensuring efficient communication.
- Track and manage PDH (Professional Development Hours) and license renewals for C-Suite executives.
- Provide administrative support for executive projects, including research, data analysis, and compiling reports.
Education and Experience:
- Bachelor's degree in Business Administration, Communications, or a related field preferred.
- Proven experience as an Executive Administrative Assistant, preferably supporting C-Suite executives.
- 5+ years of daily use of Microsoft Office is required
Required Skills/Abilities:
- Strong organizational, communication, and interpersonal skills.
- Ability to work effectively in a fast-paced, high-pressure environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- High level of professionalism, discretion, and attention to detail.
- Excellent time management skills with the ability to prioritize tasks effectively.
Benefits:
- Paid employee health, dental, and vision insurance
- Partially paid health, dental, and vision insurance for dependents
- Short-term and long-term disability insurance
- Life insurance
- Employee assistance program (EAP)
- Flexible spending account (FSA)
- Health reimbursement arrangement (HRA)
- 401k match program & access to asset management services
- Year-end bonus
- Costco membership
- Paid time off (PTO) and PTO sell back program
- Parental Leave
- Tuition Reimbursement
- Paid day of community service
We are a mid-sized consulting firm providing water, wastewater, civil, transportation, and structural engineering services throughout the West including Oregon, Washington, Idaho, Nevada, and Utah. We provide client-focused solutions in surface water, water and wastewater engineering, as well as transportation planning, roadway, bridges and vertical structures, site civil design, construction management, electrical, controls, and surveying. Our clients include federal, state, and local agencies as well as small and medium-sized cities. Our work is never boring and always influences the communities we serve. We take joy in everything we do - from work to play - our staff finds ways to be more human and balanced.
Please review the Voluntary Self-Identification of Disability form found here to answer the questions provided at the bottom of the application process.
Keller Associates, Inc. is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.