Executive Administrative Assistant

Our client, a leading medical devices manufacturing company, is looking for an Executive Administrative Assistant. This is for an initial duration of 6 months and is located in Marlborough, MA.

Job Type: Contract (Candidates must be able to work on W2 without VISA sponsorship)

In this role, you will have the opportunity to:

Oversee and maintain the MS Outlook calendars of up to 3 Vice Presidents with a forward-thinking aptitude for timelines, milestones, availability, reminders, and preparation time.

Manage documentation flow, including signature requests, reports, and all other correspondence. Also oversee electronic approvals and requests on behalf of the executive(s) related to vacation time, legal signatures, staff expenses, purchase orders and check requests, and any other special requests such as drafting communications on their behalf.

Administer the logistics of on-site, off-site and/or virtual events/meetings with tasks such as: obtaining quotes, contract review and coordination, booking hotel accommodations, coordinating catering and menus, agenda preparation, meeting space and supplies set-up, arranging for car service, etc.