The Executive Assistant provides critical support to the CEO by managing their schedule, coordinating meetings, handling correspondence, and performing a variety of administrative tasks to support smooth operations, efficient productivity and ensure the executive's time and resources are used effectively.
Key Responsibilities: - Calendar Management:
- Manage the executive's calendar, scheduling meetings, appointments, and travel arrangements.
- Send out invitations, reminders, and follow-up communications.
- Coordinate travel arrangements, including flights, accommodations, and transportation.
- Communication & Correspondence:
- Handle incoming and outgoing communications, including emails, phone calls, and mail.
- Draft and edit correspondence, presentations, and other documents.
- Maintain accurate records and files.
- Meeting Coordination:
- Prepare meeting agendas and materials.
- Take meeting minutes and distribute them promptly.
- Follow up on action items from meetings.
- Administrative Support:
- Manage expense reports and reimbursements.
- Order office supplies and maintain inventory.
- Perform other administrative duties as needed.
- Project Support:
- Assist with special projects and initiatives as assigned.
- Conduct research and gather information as needed.
- Other Duties:
- Perform receptionist duties for the company.
- Screen calls and visitors.
- Maintain a professional and organized office environment.
- Available on occasion after normal business hours.
Skills and Qualifications: - Education: Bachelor's degree preferred
- Experience: Entry level position with training provided
- Technical Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Soft Skills:
- Exceptional organizational and time management skills.
- Strong written and verbal communication and interpersonal skills.
- Ability to prioritize tasks and work independently.
- Attention to detail and accuracy.
- Ability to maintain confidentiality.
- Professional demeanor and discretion.
- Reputable, Honest and High Integrity.