Job Title: Executive Administrative Assistant
Location: Oakbrook Terrace, IL
Job Description: Seeking a highly experienced Executive Administrative Assistant to provide comprehensive office management and administrative support to the office, reporting into the Chief Operations Officer. This role is essential in ensuring smooth day-to-day operations while assisting in key areas such as compliance, accounting, wealth management, and investment management.
Key Responsibilities:- Office Management: Oversee office supplies, reception duties, and coordinate maintenance needs to ensure efficient office operations.
- Document Management: Handle scanning, filing, tracking deliverables, managing files, and overseeing DocuSign processes.
- Meeting & Event Coordination: Assist with scheduling, travel arrangements, and light event planning.
- Reporting & Data Management: Run, format, and organize reports for various business functions.
- Financial Support: Assist with money movements and bill payments, ensuring accuracy and timely processing.
- Presentation Preparation: Create and edit PowerPoint presentations for internal and external use.
- Excel & Administrative Support: Organize and manage information using Excel and other software as needed.
Qualifications & Skills:- 10+ years of experience in administrative support, preferably in a finance, investment, or professional services environment.
- QuickBooks experience preferred.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines.
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
- Experience with DocuSign and financial reporting tools is a plus.
- Excellent communication skills with a high level of professionalism and discretion.
- Ability to work independently while collaborating with executive leadership and internal teams.
This is an exciting opportunity for a seasoned administrative professional to contribute to a dynamic and growing organization. If you thrive in a fast-paced environment and enjoy supporting leadership with high-level administrative functions, we encourage you to apply.