Russell Tobin's client is hiring an Executive Admin Assistant in Cupertino, CA
Employment Type: Contract
Location: Hybrid (3 days in the office), Cupertino, CA 95014
Pay rate: $48-$51/hr
Responsibilities:
- Manage and maintain office supplies, including snacks, stationery, and other essentials.
- Coordinate with Facilities for maintenance requests and other ad-hoc office needs.
- Support two Directors by managing their calendars, scheduling meetings, and organizing travel arrangements.
- Prepare and process expense reports and other administrative tasks on behalf of the Directors.
- Communicate and coordinate effectively with internal team members and Executive Admins across departments.
- Ensure a well-organized, efficient, and professional office environment.
Requirements:
- Proven experience in an Executive Assistant or Office Manager role, preferably supporting senior leadership.
- Strong organizational skills with the ability to prioritize and manage multiple tasks independently.
- Excellent interpersonal and communication skills, both written and verbal.
- High level of discretion and professionalism in handling confidential information.
- Proficiency with office productivity tools (e.g., Microsoft Office Suite, Google Workspace, and calendaring systems such as iCal).
- Ability to work effectively with colleagues at all levels, including remote communication.
- Self-starter with a proactive approach to problem-solving and daily operations.
Benefits that Russell Tobin offers:
Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.