Executive Administration Assistant

This is a re-advertisement. Candidates who previously applied do not need to re-apply.

Are you looking for an exciting and fast-paced career? Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a leader in emergency management and homeland security through dedicated service to all. We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply.

Seeking an Executive Administrative Assistant that thinks clearly and performs quickly under high stress circumstances, while remaining calm and professional to support the Director of Cal OES.

About the Job: Under the general direction of the Executive Leadership, the executive Administrative Assistant performs a variety of duties designated to assist in the relief of administrative details with a high degree of responsibility, while maintaining composure and good judgment and confidentiality.
•  Assists and advises the Executive Leadership with a broad range of policy formulations and complex administrative actions. Responsible for dealing with problems and activities, department wide, at the Executive level; responsible for making recommendations of major consequence relating to policy or administrative action. Assemble factual data, compose, review, and/or generate issue papers, briefing documents and reports, and correspondence upon which the Executive Leadership can base decisions.
•  Coordinates assists and independently respond to requests and assignments from Executive staff, managers, as well as local, state, federal, and international government officials. Provide weekly responses on behalf of the Director to the Governor's Cabinet Office and Appointments Unit on assignments and requests. Consults with and interprets matters of policy to operating branches. Studies and reviews the activities of the department's programs to determine conformance with administrative policy and develops criteria for evaluating the effectiveness of the department's programs.
•  Prepares, coordinates, and is responsible to ensure the Executive Leadership has all available material for meetings, briefings, and speaking engagements. Schedules and formalizes meetings/conferences for the Executive Leadership. Assigned to assist with conference planning activities with dignitaries, the Governor, the Governor's Office senior staff, Executive staff, etc. You will find additional information about the job in the Duty Statement .

Minimum Requirements You will find the Minimum Requirements in the Class Specification.
•   ADMINISTRATIVE ASSISTANT II Additional Documents
•   Job Application Package Checklist
•   Duty Statement Position Details Job Code :
JC-468739

Position (s):
-XXX

Working Title:
Executive Administration Assistant

Classification:
ADMINISTRATIVE ASSISTANT II $5,855.00 - $7,327.00 A

of Positions:
1

Work Location:
Sacramento County

Telework:
In Office

Job Type:
Permanent, Full Time

Department Information
The California Governor's Office of Emergency Services (Cal OES) is committed to fostering a diverse and inclusive culture by hiring and retaining individuals from a variety of backgrounds and personal experiences. Our employees are empowered with the tools and resources necessary to meet our mission, while continuing to expand equity and inclusion efforts at all levels of the organization. We are committed to the spirit and work required to ensure the safety and resilience of every community in California.

Cal OES is an emergency response, homeland security, and disaster recovery agency and as a result, is a dynamic and exciting place to work in a team-oriented environment. Cal OES provides training to enhance the understanding of emergency and incident management to all employees.

In the event of an emergency, employees may be contacted and requested to report to work in the event of an emergency. This contact may be outside of your normal working hours (evenings/nights, weekends, and holidays). This service may require irregular work hours, work locations other than the official duty location, and may include duties other than those specified in your official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and you may be required to relocate to emergency sites.

Department Website:

Special Requirements
Application Package Requirements:
To have your application considered for this job opportunity -
•  List the Job Code and Position Number for this position in the "EXAMINATION(S) OR JOB TITLE(S) FOR WHICH YOU ARE APPLYING" section on the State Application, STD. 678.
•  List your most current employment history first in the "EMPLOYMENT HISTORY" section on the STD. 678.
•  Provide the "From" and "To" dates with the month, day and year, the "Hours Per Week" that you worked and the Total Worked (Years/Months). You may include overtime hours.
•  You must complete the "DUTIES PERFORMED" on the State Application (do not note "see attached resume" in this section).
•  SROA and Surplus are encouraged to apply and must submit a copy of their letter.
•  If using education to qualify please submit a copy of your transcripts. If selected, official transcripts will be required.
•  Please note consideration shall be given to work experience gained in a part-time or full-time job, regardless of whether the job was a paid or a volunteer position or was within, or outside of, state service. NOTE: Incomplete applications received may not be considered. Resumes are welcomed but do not take the place of the completed State Application STD 678.

Please note, applications received via fax or email will NOT be accepted. If you would like confirmation of receipt, please send certified mail.

A candidate pool may be established for subsequent vacancies.
All hires may be subject to a criminal background check.
We encourage applicants to apply electronically.

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 5/5/2025
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at . When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

California Governor's Office of Emergency Services
Recruitment
Attn: Human Resources
3650 Schriever Ave

Mather , CA 95655

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

California Governor's Office of Emergency Services
Human Resources
HR Unit - TD
10370 Peter A McCuen Boulevard

Mather , CA 95655
Please drop off at HR Window; Second Floor. This excludes holidays and weekends.
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
•  Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at . All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
•  Resume is required and must be included.
•  Statement of Qualifications - Please refer to the Statement of Qualifications (SOQ) section at the bottom of this job bulletin for the filing instructions and the SOQ Question(s). Applications submitted without the SOQ may not be considered click apply for full job details