Executive Admin Assistant

Job Description

Advance Services Inc EEO

Looking for Executive Administrative Assistant to CEO. multi-discipline engineering company with experience in a wide variety of fields including transportation planning, highway/civil, structural/bridge, geotechnical engineering, construction management, construction materials testing, environmental document preparation & permitting, GIS services, and Right Of Way acquisition.

Knowledge Qualification Requirements

• Proficient computer user, including proficient knowledge of MS Word, Excel and Outlook and Adobe PDF
• Working knowledge of common office equipment
• Excellent written and verbal communication skills
• Possesses superior attention to detail
• Highly organized; ability to prioritize projects in deadline driven environment
• Able to work productively, independently and as part of a team
• Must have excellent analytical thinking skills and problem solving abilities
• Familiarity with basic research methods and reporting techniques
• Knowledge of contract law, accounting principles and finance preferred
• Degree in business administration or relative field

Responsibilities

• Conduct research and prepare presentations or reports as assigned, including contract information, exhibits & maps
• Gather, assemble, correlate, and analyze facts; prepare reports
• Efficiently track action items and ensure they are completed in an accurate and timely manner.
• Schedule & attend meetings and keep minutes
• Answer and direct phone calls and provide general support to visitors; act as the point of contact for internal and external clients
• Write and distribute email, correspondence, memos, letters and forms
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Effectively manage workload, professionally deal with challenges, which will allow achievement of organizational goals and objectives.
• Duties require a high degree of initiative, judgment, discretion, diplomacy, and knowledge of protocol. This position also requires keeping current and proficient with pertinent procedures, requirements, policies, and standard software tools.