This nonprofit is seeking an Events/Office Coordinator to organize moving pieces across a busy boutique firm. The ideal candidate has communication skills for scheduling needs, strong MS Office experience and a knack for jumping between tasks while providing ownership and reliability across a team. This is a perfect role for someone who has superb execution of events as well as office management functions. If you have previous experience in a blended role requiring leadership support to an executive, customer service, business writing acumen and operational vendor management or office support, send in your resume today.
Key Responsibilities:
- Serve as the primary point of contact for office operations, including (but not limited to) supply inventory management, meeting coordination and logistics, mail handling, internal communication, and more.
- Maintain an organized calendar for the leadership team, coordinating meetings, appointments, and conferences with internal and external stakeholders, including high-level partners.
- Lead end-to-end event planning: manage vendor selection and coordination (e.g., catering and venues), oversee contract negotiation and execution, prepare event marketing materials, and ensure seamless event-day logistics and post-event follow-up.
- Coordinate travel arrangements for a small team, including air and ground transportation and detailed itineraries for the leadership team.
- Track and maintain budgets across the team, including expense reports and invoicing tasks.
- Troubleshoot technical questions, escalating to third party IT vendor when necessary.
- Provide additional support on special projects and initiatives, including internal recruiting needs and team expansion.
Why You'll Love Working Here:
- Join a boutique nonprofit with a bipartisan mission and a collaborative team environment.
- This role offers competitive benefits, including health insurance, retirement and PTO.
- Hybrid work model.
What We're Looking For:
- Experienced. This role is seeking a professional with a minimum of one year of operations or office management experience excited to take on a blended role offering variety in day-to-day tasks. Bachelor's degree is required.
- Seamless organizer. You're a master of calendars and scheduling, particularly for executive leadership.
- Tech confident. You are skilled across MS Office and understand how to maintain branding presence across communication channels.
- High standards. You are the one to make sure critical details aren't missed and love to produce quality work.
- Service minded. You love to help others and feel fulfilled when tasks are completed smoothly and efficiently.
- Adaptable. You are comfortable working in a fast-paced environment and wearing many hats to support changing priorities.
- Yes person. You enjoy being the go-to professional for support across a team and carry out tasks with positive customer service.
Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.