A Texas based non-profit association is looking to hire an Events/Membership Coordinator. This is a very exciting opportunity to join an established, reputable organization. We offer incredible benefits, job security/stability and a fun, positive culture. This position is in the office in North-Central Austin.
Job Responsibilities:
Meetings & Conference Coordination
- Manage board meetings, regional meetings, and the annual conference, ensuring budget objectives and timelines are met.
- Oversee end-to-end logistics for both meetings and conferences, covering venue selection, room setup, vendor negotiations, and on-site operations.
- Create and manage event websites, and handle registrations, data, tech support, and reporting.
- Recruit attendees, sponsors, and exhibitors.
Membership Relations
- Creating, organizing, and maintaining physical and digital files, documents, and records.
- Proofreading documents, publications, reports, and presentations for our association.
- Managing & administering multiple contact databases.
- Data analysis, reporting, and listings to staff and members upon request.
- Responding to inquiries and providing information to members and the public.
- Maintaining the association's social media accounts and work with the association team on updating the association's website.
General Office Management
- Process & pack daily orders (via Shopify and phone orders) and handle custom order processing.
- Conduct monthly follow-ups with vendors regarding purchase order statuses.
- Follow instructions for using QuickBooks for PSC-related tasks and data entry.
- Receive all incoming packages and ensure associated paperwork is forwarded to accounting.
- Assist with biannual inventory counts and review stock levels to provide recommendations.
Qualifications include:
- 2+ years in event administration or event coordination
- Proven experience in assisting in the planning and managing events, expos, and conferences.
- Strong project management skills with the ability to manage multiple tasks concurrently.
- Excellent communication, negotiation, and interpersonal skills.
- Detail-oriented, team oriented, problem solver
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Qualified candidates please send resumes to