Working Title:Events and Conferences Facility Coordinator 00507
Role Title:Administrative Office Specialist III
Position Number:00507
FLSA:Non Exempt
Appointment Type:Full Time
Type of Posting:General Public
Is Sensitive Position?:No
Designated Personnel:Yes
Responsible Employee:This position is designated as a "responsible employee" who has the authority to redress sexual violence, who has the duty to report incidents of sexual violence or other student misconduct, or who a student could reasonably believe has this authority or duty.
If Designated Personnel, please paste statement:This position is a "designated position" meaning this position could potentially be required to work (depending on the event) during an emergency closing.
Statement of Economic Interest:No
Is this a restricted position subject to availability of funding?:Yes
If Restricted Position, please paste statement:This is a restricted position subject to availability of funding.
Departmental Objective:To strengthen and support the university's operations and reputation by providing superior customer service and event management through coordinating effective and efficient event scheduling, event and conference services and event logistical support for all university stakeholders and external partners.
Purpose of the Position:This position serves as a liaison between all levels of university personnel and members of the CNU community and coordinates their use of CNU facilities. Consistent with the university's commitment to diversity, equity and inclusion, this position ensures CNU facilities are welcoming spaces for all.
Knowledge, Skills, and Abilities Related to Position:- Knowledge of creating, maintaining, and communicating policies and procedures
- Strong customer service and communication skills
- Excellent organizational and critical thinking capabilities
- Ability to solve problems effectively and efficiently
- Ability to sell and market event spaces
- Ability to execute large scale events
- Ability to prioritize and multi-task
- Excellent interpersonal skills with ability to interact with diverse stakeholders
- Proven ability to work independently and in teams
- Proven ability in establishing and maintaining relationships with clients and vendors
- Ability to supervise and manage student employees
- Ability to manage diverse large scale and high risk multifaceted events and/or conferences to include parking and transportation needs
- Ability to manage events for high demand academic departments
- Ability to work a flexible schedule, including evenings and weekends
Education, Experience, Licensure, Certification Required :Education:
- High school diploma or equivalent education/experience that equates to a high school diploma
Experience:
- Event management experience
- Customer service experience
- Driver's License
Additional Consideration(s):Education:
- Bachelor's degree in higher education, tourism/event management or related field
- Collegiate Conference and Events Professional certification
Experience:
- Experience in theater management
- Experience working in a university setting
- Experience with word processing and/or spreadsheet software
- Experience with basic AV needs and technology
- Experience with event management software and/or room diagramming software and/or conference programmer software
- Experience coordinating parking and transportation logistics for events
Salary Information:Starting at $39,923, Commensurate with Education and Experience
CNU Information:This position includes Commonwealth of Virginia and Christopher Newport University employee benefits. CNU offers a comprehensive benefits package to include retirement plans, medical, dental, vision, and a variety of other options. Available leave includes vacation, sick time, personal time, and volunteer/service leave. State employees are eligible for discounted travel, banking, legal and retail services, among others. To view more information about our benefits, please visit .
Role Code:19013
Conditions of Employment:This is a classified position. New and returning classified employees are required to complete a 12-month probationary period;
Selected candidate must attend a 2-day New Employee Orientation Program;
Selected candidate must have the ability to work a flexible schedule, including evenings and weekends.
Is this position telework eligible?:No
Posting Number:PS1086P
Number of Vacancies:1
Posting Date:04/09/2025
Closing Date:04/23/2025
Open Until Filled:No
Special Instructions to Applicants:CNU will only accept online applications through the jobs.cnu.edu website. Online applications must be received by midnight on the closing date indicated in a job announcement. Faxed, emailed, hand-delivered or mailed applications and attachments will NOT be accepted. Applicants are welcome to complete an online application by using computers located in the Office of Human Resources. Address: CNU North - 321 Hiden Boulevard, Suite 101, Newport News, VA 23606. Public computers are also available in nearby libraries and at the Virginia Employment Commission. Address: 600 Butler Farm Road, Hampton, VA 23666 (M-F 9am-4:30pm).
In order to be considered for this position, your application must provide evidence of experience and/or education supporting the requirements outlined in the posting. We encourage you to be clear and specific when describing your experience. Responses to supplemental questions alone are not considered evidence of experience and/or education.
Quick Link for Direct Access to Posting:EEO/Diversity Statement(s):Christopher Newport University, an EO Employer, is fully Committed to Access and Opportunity.
Notice of Non-Discrimination & Title IX Policy Statement
Reasonable Accommodation Request:Christopher Newport University (CNU) will make a reasonable effort to accommodate persons with disabilities in the application and/or interview process. Persons with disabilities who require accommodation should contact the CNU Human Resources Office by calling .
Alternative Hiring Process:In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services
(DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: or call DARS at .
Background Check:Applicant finalists are required to complete a CNU sponsored background check. After accepting employment, individuals are required to complete a USCIS Form I-9 (employment eligibility verification) and present documentation from the USCIS List of Acceptable Documents that establishes both their identity and employment authorization to work in the United States. The provided documents will be verified through the Department of Homeland Security E-Verify website.