Event Staffing & Office Coordinator

About the Role

As the Event Staffing & Office Coordinator, you'll serve as the go-to for organizing event staff, coordinating schedules, and ensuring smooth communication between our event staff and office management. From resolving last-minute staffing needs to managing payroll logistics and post-event documentation, you'll keep the behind-the-scenes running like clockwork. This role bridges the gap between admin duties and event execution before, during, and after each event.

Who We Are

Interactive Entertainment Group Inc. is a leader in creating one-of-a-kind, interactive experiences for corporate events, brand activations, conferences, and beyond. From jaw-dropping attractions to immersive digital games, we help brands stand out through unforgettable engagement.

Compensation & Perks

• Base Salary: $50,000 - $55,000 annually
• Contribution Toward Health Benefits: Eligible after 60 days
• Paid Time Off: Includes company holidays, sick/personal days
• 401(k): With employer matching
• Training Program Provided

Basic Admin

• Answer the phones during work hours, taking an occasional call after hours if necessary
• Qualify leads
• Field incoming sales leads or event specific calls
• Follow SOP to document call and follow appropriate next steps
• Prepare job kits and event paperwork
• Source new contacts from industry publications
• Check mail and incoming deliveries

Staff Scheduling & Support

• Manage staff scheduling and assignments for events
• Address and resolve staff callouts or shortages
• Answer incoming phone calls related to staffing and event logistics

Vendor & Payroll Management

• Approve and monitor vendor activities and invoicing for accuracy to send to bookkeeper
• Approve staffing agency payroll
• Add approved 1099 invoices to the payroll sheet
• Send all payroll data to the bookkeeper
• Categorize and compile receipt data from Receipt Lens for Michelle

Event Documentation

• Collect and organize event photos from staff; upload to appropriate team folders
• Gather post-event reports from leads, including any complications, and file accordingly

Must Haves

• Must be able to work in-person, Monday through Friday, 9 AM - 5 PM
• Must reside within 20 miles of Gardena, CA
• Bachelor's degree required