Event Specialist

Position Details

Position Details
Job Title
Event Specialist

Position Number

Job Category
University Staff

Job Type
Full-Time

FLSA Status
Non-Exempt

Campus
Woodstock-LUREC Campus

Department Name
LU RETREAT & ECOLOGY CENTER

Location Code
LU RETREAT & ECOLOGY CENTER (07070A)

Is this split and/or fully grant funded?
No

Duties and Responsibilities
This full-time position plays a key role in the successful operation of Loyola University Retreat and Ecology Campus (LUREC). Located in Woodstock, IL and situated on 98 acres of land, LUREC, which is a 200-bed facility, hosts Loyola University student, staff and faculty retreats as well as events and retreats for outside organizations. The Event Specialist will be responsible for the following:

Answer incoming phone calls and assisting callers with their inquires.
Respond to online inquiries and RFPs.
Schedule and conduct site visits of LUREC.
Create and send contracts to prospective clients.
Create and send out Housing Lists and Retreat Worksheets to clients.
Check-in and check-out guests at the Front Desk.
Assist guests with questions and resolve guest issues.
Communicate information to all departments within LUREC.
Send out invoices to clients.
Assist with special projects as needed.

Minimum Education and/or Work Experience
High school diploma or equivalent required. One to two years of event planning or related experience.

Qualifications
Must have excellent customer service skills.
Must be able to work in a team environment.
Effective communication skills.
Must be flexible with their schedule and be able to work weekends on a consistent basis.

Certificates/Credentials/Licenses
Must have an Associate's or Bachelor's degree in a related field
Must have at least 2-4 years of customer service experience, preferably in the Hospitality Industry.

Computer Skills
Must be familiar with the Microsoft Suites, including but not limited to Excel and Word.
Must be willing to learn new computer systems.
Experience with Kinetics Conference Management system is preferred.

Supervisory Responsibilities
No

Required operation of university owned vehicles
No

Does this position require direct animal or patient contact?
No

Physical Demands
Standing, Repetitive Motions

Working Conditions
Irregular Hours

Open Date
10/09/2024

Close Date

Position Maximum Salary or Hourly Rate
$22.00/hr

Position Minimum Salary or Hourly Rate
$18.00/hr

Special Instructions to Applicants

About Loyola University Chicago
Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes-including Business, Law, Medicine, Nursing, and Health Sciences-Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.

Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here. Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University's Nondiscrimination Policy.

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