vVARDIS is a Swiss-based oral health company founded by Dr. Haleh and Dr. Golnar Abivardi, dentists, innovators, and award-winning entrepreneurs. vVARDIS is the result of a combined 30 years of dental and entrepreneurial experience, and 20 years of laboratory and clinical research paired with the creative vision of its founders.
At vVARDIS, we are committed to delivering innovative solutions that enhance oral health and well-being, inspired by the vision of our founders to foster preventive rather than reparative dentistry. At the heart of our Company lies its patented, revolutionary biomimetic peptide technology. Scientifically proven in over 200 publications, this unique technology can treat early caries through enamel regeneration, like no other technology can do, offering a non-invasive, pain-free solution for patients of all ages. We offer a number of oral health products targeting dental professionals and their patients, as well as consumers, all based on our proprietary technology.
We value our people and believe in fostering a positive and collaborative work environment, based on our core values of innovation, excellence, integrity, and empathy. We are located in Zug, Switzerland, with operations in Europe and the US. Join us on this exciting journey.
Purpose:
We are seeking a dynamic and organized Event Specialist to plan and execute engaging and impactful events. This role requires a blend of creativity, logistical expertise, and ideally a strong understanding of the dental market.
The Event Specialist will be responsible for managing all aspects of event planning, from concept development and vendor coordination to on-site execution and post-event analysis. To be successful, you will closely collaborate with the Marketing, Sales, Clinical Education, and Training teams, to understand and include their needs, as well as ensuring that they deliver on their tasks according to plan. With support from your manager, you will own the planning and execution of your activities, including driving external agencies (briefing, feedback rounds ) and internal reviews/validation.
Key Responsibilities:
- Define and own the event plan (from large congresses to small sales events), working closely with Marketing, Clinical Education, and Sales leaders
- Plan and execute a variety of events, including conferences, trade shows, workshops, and product launches.
- Develop event concepts and themes that align with company objectives and resonate with target audiences (dentists, hygienists, dental assistants, etc.).
- Manage event budgets, timelines, and logistics, ensuring events are delivered on time and within budget.
- Coordinate with vendors, including venues, caterers, audiovisual providers, and promotional material suppliers.
- Handle registration, attendee communication, and on-site event management.
- Support the implementation of marketing and promotional strategies to drive event attendance.
- Evaluate event success through post-event analysis and reporting.
- Maintain a strong understanding of current trends and developments in the dental industry.
- Build and maintain relationships with key stakeholders, including industry associations, speakers, and sponsors.
- Coordinate production and shipment of all NAM-related marketing materials for dental clinics and distributors. Align with Sales on guidelines (volumes/office), ensure cost control and tracking. Seek for SC /COO Office support for the identification of the appropriate suppliers.
- Support the execution of projects beyond the above scope as needed by the organisation
Education and Experience
- Proven experience in event planning and execution, preferably within the dental or healthcare industry.
- Strong organizational, project management, and communication skills.
- Ability to work independently and as part of a team.
- Proficiency in event management software and Microsoft Office Suite.
- Knowledge of the dental industry and its key players is highly desirable.
- Bachelor's degree in marketing, communications, or a related field.
- 5years+ experience in similar roles, ideally in dental
- Ability to travel as required.
What This Role Offers You:
- Central role in ensuring events are run smoothly
- Collaborative work environment with cross-functional teams
- Contribution to bringing vVardis ambitious and disruptive mission/vision to life in EU markets.
- Contribution to impactful product launches and industry advancements.
- Professional development and career advancement opportunities.
Your Personality:
You're excited to be a member of a new team and building a business together. You easily adapt to change, and you take an active continuous improvement approach to leading our business. The role is mainly about events planning and coordination. So, it is important that you have a good blend of creativity, planning, project management, detail orientation. Being a new, small and nimble organisation, you will be expected to be self-sufficient, self-starter individual ready to roll up your sleeves and always strive for the good of the wider
business. Our company standards and ethics are very high, and it is imperative that you embody them with your own behaviour. You are a fast learner, a doer with a low ego personality, and you strive for excellence in execution.
vVARDIS is an equal opportunities employer and welcomes applications from all suitably qualified persons.
Join vVARDIS: If this role is not suitable to your experience or career goals but you wish to stay connected to learn more about vVARDIS and our career opportunities, join the vVARDIS Network on LinkedIn:
If you don't hear from us, please know that we highly value your interest in vVARDIS and encourage you to stay connected for future opportunities.