Event and Marketing Coordinator Responsibilities: Coordinate all event marketing
- Oversee and execute a marketing plan for each event that includes social media, e-marketing, print and web.
- Help maintain social media presence
- Work with the team to ensure marketing plan stays on track
- Lead contact for all print materials with printer
- Oversee and update all marketing materials for all events promptly
Event Registration
- Create and update event registration pages
- Track guest list submission and total guest count
- Assist sponsors and guests with registration as needed
Nomination Execution
- Create and update nomination pages
- Organize nominations materials and scoring per event as needed for judges
Oversee program logistics: Sponsors, speakers, and honorees
- Be main source of communication with honorees
- Execute sponsor benefits through sponsor breakfast planning, marketing materials, LinkedIn, and recap materials
- Coordinate tracking and registering honorees, speakers and sponsors for programs in a timely and accurate manner
Event Execution
- Brainstorm with Event Director on overall event execution for each event
- Lead in all aspects of event prep - name badges, event signage, sponsor material, printed materials, awards, etc.
- Lead event load-in, set-up, and load-out for each event
Participate in the long-term planning of events with Events Director
- Assist in the strategic planning of Portland Business Journal Events, including new events and improving existing events
- Assist in the overall design and theme implementation of events
Office
- Maintain shared filing of all event trackers, communications, and planning documents
Administrative assistance
- Proofing of event materials
- Assist the Event Director as instructed with planning and logistics as necessary
- Assist in internal "fun committee" activities/monthly all staff meetings for the PBJ office
- Manage office admin including but not limited to, paying bills, ordering office supplies, office organization and clean up
Minimum Job Requirements: - Education: College degree preferred.
- Experience: 1- 3 years preferred.
- Specific Skills: Microsoft Office Suite including but not limited to Outlook, Excel and Word, Canva