Ewald Consulting has an exciting opportunity for an individual passionate about the events profession and looking to work with a variety of individuals and industries in planning and executing events for professional and trade associations. We are looking for difference makers who will help Ewald Consulting fulfill its mission: Serving at the intersection of business, government, and society to improve industries and professions.
Ewald Consulting plans conferences, events, and professional development programs on behalf of our association clients each year. Our team of Event Managers serve as the central point for all event-related logistics - meetings, conferences, and workshops - for their assigned clients. This includes, but is not limited to, budget management, contract negotiations, facility site selection, and facility site management. All Event Managers achieve their clients' event-related goals in partnership with client volunteer committees. The Event Manager/Senior Event Manager also assists the Events team with process improvement and training, as well as supporting their assigned clients in their contracted association management services. Certified Meeting Planner designation preferred; CMP is required to be considered for the Senior Event Manager role. CMP-HC designation is a plus.
Role and Responsibilities
Our Event Managers/Senior Event Managers lead the entire event planning process for the clients they serve. They are involved in all logistical aspects of planning, leading, and hosting events for clients in their portfolio. The Event Managers/Senior Event Managers work cross-functionally with other departments on event-related projects.
The Event Manager/Senior Event Manager works with the Director of Events on process improvement items. They also attend continuing education events and conferences in order to share knowledge learned with the team.
Key work our Senior Event Managers deliver for our clients includes:
Client Relations
- Represents Ewald Consulting and the client organization to various client constituents - committees, members, volunteers, potential members
- Ensures that client interests are a top priority in all decision-making and event planning
- Consults with clients using a strategic approach to determine the purpose and objectives for all events
- Assesses client needs and desires for consideration in event planning
- Works directly (and often directs work) with client members and volunteers to develop and finalize event formats, agendas, topics, speakers, exhibit halls and entertainment
- Develops new strategies and formats to ensure clients' conferences and events are innovative and profitable
- Researches, shares, and implements new best practices across all clients
- Handles numerous client requests, concerns, and questions daily
Project Management
- Ensures all logistical details (including room set-up, audio visual, transportation, housing, and food and beverage etc.) are entered, monitored, and completed using our internal project management software
- Manages all aspects of assigned client events, meetings, workshops, and/or conferences:
- Manages Call for Proposals process in conjunction with volunteers
- Oversees the speaker management process, may require the utilization of an abstract management system
- Manages the sponsor/ exhibitor prospectus in conjunction with volunteers
- Produces onsite materials in conjunction with the Communications Department (program, session materials, signage)
- Prepares conference evaluation materials
- Develops the onsite mobile app in conjunction with the Communications Department
- Oversees all communications and marketing related to event promotion in conjunction with volunteers
- Makes recommendations to volunteers for future events.
Budget Management
- Works with the Account Executive to forecast, manage and reconcile the event budget to ensure it is integrated into the overall budget of the organization
- Tracks and manages event finances monthly and reports any concerns with attendance and budget
- Provides post-event cost benefit analysis and event improvement recommendations
- Reconciles budget to actual at conclusion of events
Vendor Management and Relations
- Builds and maintains relationships with vendor and venue/site representatives
- Manage relationship with abstract management system vendor & ensure all staff are effectively trained on utilization of system
- Manages Request for Proposals (RFPs) process and conducts site visits for all conferences.
- Negotiates and manages vendor contracts to secure best possible value for our clients
- Manages venue/vendor contracts for Professional Development events in conjunction with Conferences for assigned clients
Required Qualifications and Education
Bachelor's degree in Event Management or related industry
Certified Meeting Planner (CMP) designation preferred, and required for Senior Event Manager; CMP-HC a plus
3-5 years of experience in an event management role or industry; 5-7 years for Senior Event Manager role
3-5 years of experience in a client-service related role or industry; 5-7 years for Senior Event Manager role
Excellent customer service presence and mindset
Strong organizational and project management skills
Ability to multi-task in a fast-paced working environment
Capacity to provide service multiple clients from diverse industries
Proficient in planning, proposing and managing event budgets
General knowledge of Microsoft Office suite with a proficiency in MS Word and MS Excel
Preferred Knowledge and Skills
Working knowledge of content management systems (i.e.: Cvent and YourMembership)
Abstract Management experience preferred
Healthcare Association event experience preferred
A consultative mindset and approach to client service
An eye toward continuous improvement
A team-player mentality
Flexible, patient, and calm working demeanor
Working Conditions and Environment
Travel is required - National and International potential
Primarily a general office environment, but onsite hosting of events and conferences is required
Willingness to work evenings and weekends as client events require
Ability to lift and carry items for an event. Items generally weigh less than 50 lbs.
Ewald Consulting offers a full benefits package for full-time staff, including health and dental coverage, 401K contribution, paid time off, flexible holiday time off, paid professional development, and other great benefits.